Student vaccination survey - please complete

5 October 2021

Dear student

The resumption of face-to-face teaching this semester has been made possible in large part by the NHS Covid-19 vaccination programme, and the success of the vaccines in reducing the impact and the spread of Covid-19.

We are kindly asking all students to complete a quick survey on your vaccination status. It will ask you for some details about your Covid-19 vaccinations. We are asking everyone to complete this survey, whether you have been vaccinated, will be vaccinated soon or will not be vaccinated (for whatever reason).

This will help us build a complete picture of the whole Brookes community and assist us and our partners such as Oxfordshire Public Health and Public Health England in the event of an outbreak of Covid on campus.

We understand that you may have some questions about the survey, why we are asking you for this information and what we will do with it.

I want to reassure you that your personal information will be kept secure and only for the duration of your study. The Covid Response Team will use the data to support its work on Test and Trace. This means that if we know that you are vaccinated against Covid-19 we won’t need to contact you to ask you to self-isolate if you are identified as a close contact of a positive case. The team will instead be able to provide you with the relevant guidance by email.

It will also be used for planning purposes by the public health teams and the University’s Major Incident Team. Having access to this information means that the public health teams we work with will have greater confidence in the levels of vaccination across the student and staff population. Additional Covid measures would be implemented more slowly as risk levels are lower. Further details on this can be found here.

There are no plans to introduce measures to stop unvaccinated students accessing any University facilities, accommodation, teaching or services unless Government guidance or regulations change.

Health and Social Work students (Pre-reg Nursing, Midwifery, OT, ODP, Paramedic, Physiotherapy and Social Work) will have some additional forms to complete in addition to this survey. These will be sent to you separately. These forms may request some information that you have already provided; this information is asked again so that it can be combined with the occupational health information and shared appropriately with our placement and occupational health partners.

We have compiled a list of questions that you may have about the survey on the Vaccination Covid webpage - please consult this in the first instance. If you cannot find the answer to your question there, please email

Please complete the survey by Friday 15 October 2021. Your responses will help us support students and staff over the coming weeks and into the winter months, enabling us to prepare and plan so that we can continue to run as much in-person teaching and on-campus services as possible in the event of an outbreak of Covid-19 cases on campus, or increase in numbers.

Whether you’ve been vaccinated or not, please look after yourselves and look out for each other. The University has lots of support available through the teams in Wellbeing, your Academic Adviser or Student Support Coordinators, the Student Central Advice Team, the International Advice Team and many others. If you’re unsure about who to talk to, try looking at this helpful guide that lists those mentioned previously and many more sources of advice. We’re here to support you.

Best wishes

Professor Anne-Marie Kilday

Pro Vice-Chancellor Student and Staff Experience