• Amendments to your module choices during the academic year

    Please remember that students are not permitted to make changes to their registered modules outside of the registration window or appropriate amendment periods, apart from the circumstances listed below.

    The extraordinary changes process is open from Monday - Week 0 of your commencing semester until 1:00pm Friday - Week 1 of your commencing semester

    For details on how to make a request please see below or consult with your Student Support Co-ordinator (SSC).   

    Deletion or addition of Academic English

    If you need to develop your Academic English communication skills while at Oxford Brookes, you can add an Academic English module to your programme. For more details on Academic English and support available from the Centre for Academic Development, please see the Academic English webpages

    Changes to language module levels 

    If you are currently registered for a language module and it is not the appropriate level for your ability, you can request to change the level by emailing languages@brookes.ac.uk.

    Errors hindering progression

    For making changes to modules that would hinder progression, please contact your Student Support Co-ordinator.

    Extraordinary changes

    This process is open from Monday - Week 0 of your commencing semester until 1:00pm Friday - Week 1 of your commencing semester

    The extraordinary changes email is no longer in use. For details on how to make a request please see below or consult with your  Student Support Co-ordinator (SSC).

    Students are not permitted to make changes to their registered modules outside of the module registration window or appropriate amendment periods unless, due to extraordinary circumstances, they have an exceptional reason to request the change. 

    Students who consider themselves to have an extraordinary reason to request a change should consult with their Student Support Co-ordinator  (SSC). The SSC will submit an Extraordinary Changes form for the consideration of the Academic Registrar on the student’s behalf, only if the reason for the request falls on one of the categories below.

    Extraordinary circumstances and exceptional reasons will include:

    • Demonstrable unforeseen long-term health issues that don’t constitute exceptional circumstances and that directly affect your current module selection 
    • Demonstrable unforeseen work commitments or other significant and unavoidable commitments that require a change in your programme of study
    • Demonstrable unforeseen and long term care/ dependence commitments
    • Other demonstrable unforeseen and significant circumstances that might affect your programme of study and require an immediate change in your programme of study.

    The circumstances listed below won’t be considered as an extraordinary circumstance or exceptional reason:

    • Change of mind or lack of interest in the selected modules
    • Expected academic performance
    • Expected award outcome
    • Lack of knowledge/awareness regarding the module registration process or available module options
    • Short term and foreseen circumstances.
      • Your request, if it falls into the categories that will be considered listed above, can be submitted for you by your SSC from Monday - Week 0 of your commencing semester until 1:00pm Friday - Week 1 of your commencing semester. Any requests submitted outside this period will not be considered and will not receive a response.

       Any requests submitted outside this period will not be considered and will not receive a response.
    • The Academic Registrar will, in consultation with a panel of senior members of the Directorate of Academic and Student Administration, consider if the request is appropriate and it will also be subject to room capacity and other timetabling constraints. 
    • The request must be approved by the Academic Registrar. 
    • You will receive an email informing you of the Academic Registrar’s decision within five (5) working days of receipt of your email.
    • Your information will be treated in the strictest of confidence and will not be shared beyond this panel.
    • The deadline to send your requests is 1:00 pm on Friday - Week 1 of your commencing academic semester.
    • Please remember that only requests submitted between Monday - Week 0 of your commencing semester until 1:00 pm on Friday - Week 1 will be considered. Any requests submitted outside this period will not be considered.