Time out from your course

  • If, for reasons of illness or other personal circumstances, you are not able to continue with your studies and feel that a period of 'time out' from your course will help, you can make a request for Approved Temporary Withdrawal.

    You should first discuss the practicalities with your Academic Advisor or Student Support Co-ordinator. You are also advised to contact the Brookes Union Advice Service to seek advice about the financial and other implications of taking time out. If you are an international student on a Tier 4/Student visa, please contact the International Student Advice Team to seek advice about the visa implications of taking time out from your course. 

    Approval for up to a year out will normally be given provided there are sound reasons and you will not be continuing your studies whilst away. Please note that any time out from your studies counts towards the maximum time allowed to complete your course.

    Please note that whilst on time out:

    1. You are not enrolled with the University
    2. Although you may use the Library, you will be unable to borrow books
    3. Your access to the computing facilities on campus will be suspended (however you will still be able to access your emails and Student Information offsite)
    4. You will likely be liable for Council Tax; Oxford City Council does not consider students on temporary withdrawal to be exempt from Council Tax
    5. If you have a resit opportunity from the previous semester you will still be expected to participate in the resit assessment. If you feel you are unable to engage in your resit/s please refer to the Exceptional Circumstances process

    If, after receiving support from your tutors, you decide that you wish to apply for Approved Temporary Withdrawal, please see the information below.

  • If you wish to request approved temporary withdrawal either for future semesters or for the current semester (and have not engaged after Week 7 of the current semester), then you should complete the appropriate form. 

    For Undergraduate Modular Programme (UMP) students

    For students on courses outside of the UMP

    • Go to the Student Requests Forms page and select the F201 'Approved Temporary Withdrawal Request' option. Please provide details of the amount of time out required, for example Semester 1, Semester 2 or the full academic year. Student Records and Curriculum Management will provide confirmation in writing to inform you whether your request has been approved. 

    Please note:

    • If your programme of study contains modules which run for the whole academic year, then we will need to seek approval from your Subject before considering your request for time out.
    • If you are requesting to extend a current period of temporary withdrawal which means you are requesting a period of more than 1 year of time out, then we will need to seek approval from your Subject before considering your request. 

    Students who have engaged beyond Week 7 are not entitled to apply for approved temporary withdrawal for the current semester but may submit a request for future semesters by completing the M201/F201 form (see section above)  

    If you have not engaged beyond Week 7 of the current semester please submit a late temporary withdrawal request:

    • For Undergraduate Modular Programme (UMP) students, go to the Student Requests Forms page and select the M201L ' Late Approved Temporary Withdrawal Request' option. 
    • For students on courses outside of the UMP, go to the Student Requests Forms page and select the F201L 'Late Approved Temporary Withdrawal Request' option. 

    Please provide details of the amount of time out required, for example Semester 1, Semester 2 or the full academic year. Student Records and Curriculum Management will provide confirmation in writing to inform you whether your request has been approved once they have confirmation of your last date of engagement from your Module Leaders. 

    The deadline for submitting a late temporary withdrawal request is Wednesday of Week 13 of the current semester.

    If you are unable to complete your current semester of study due to exceptional circumstances, please see the information on how to apply for exceptional circumstances.