Time out from your course

  • If, for reasons of illness or other personal circumstances, you are not able to continue with your studies and feel that a period of 'time out' from your course will help, you can make a request for Approved Temporary Withdrawal or deferral if you are a new student in your first semester of study.

    You should first discuss the practicalities with your Academic Advisor or Student Support Co-ordinator. You are also advised to contact the Brookes Union Advice Service to seek advice about the financial and other implications of taking time out. If you are an international student on a Tier 4 visa, please contact the International Student Advice Team to seek advice about the visa implications of taking time out from your course. 

    If you are a new student enrolled in your first semester of study, you will need to request to defer your place until the next available admission point. Please email your request to deferrals@brookes.ac.uk.

    For continuing students wishing to take time out, approval for up to a year out will normally be given provided there are sound reasons and you will not be continuing your studies whilst away. Please note that any time out from your studies counts towards the maximum time allowed to complete your course.

    Points to note for continuing students

    Whilst on time out:

    1. You are not enrolled with the University
    2. Although you may use the Library, you will be unable to borrow books
    3. Your access to the computing facilities on campus will be suspended (however you will still be able to access your emails and PIP offsite)
    4. You will likely be liable for Council Tax; Oxford City Council does not consider students on temporary withdrawal to be exempt from Council Tax

    If, after receiving support from your tutors, you decide that you wish to apply for Approved Temporary Withdrawal, please see the information below.

  • If you are a new student enrolled in your first semester of study, you will need to request to defer your place until the next available admission point. Please email your request to deferrals@brookes.ac.uk

    If you are a continuing student wishing to request approved temporary withdrawal either for future semesters or for the current semester (and have not engaged after Week 7 of the current semester), then you should complete the appropriate form.

    For Undergraduate Modular Programme (UMP) students, go to the Student Requests Forms page and select the M201 'Approved Temporary Withdrawal Request' option.

    For students on courses outside of the UMP, go to the Student Requests Forms page and select the F201 'Approved Temporary Withdrawal Request' option. Please provide details of the amount of time out required, for example Semester 1, Semester 2 or the full academic year. Student Central will respond in writing to inform you whether your request has been approved. 

    Please note:

    • If your programme of study contains modules which run for the whole academic year, then we will need to seek approval from your Subject before considering your request for time out.
    • If you are requesting to extend a current period of temporary withdrawal which means you are requesting a period of more than 1 year of time out, then we will need to seek approval from your Subject before considering your request. 

    Students who have engaged beyond Week 7 are not entitled to apply for approved temporary withdrawal for the current semester but may submit a request for future semesters by completing the appropriate form.  For Undergraduate Modular Programme (UMP) students, go to the Student Requests Forms page and select the M201 'Approved Temporary Withdrawal Request' option. For students on courses outside of the UMP, go to the Student Requests Forms page and select the F201 'Approved Temporary Withdrawal Request' option. Please provide details of the amount of time out required, for example Semester 1, Semester 2 or the full academic year. Student Central will respond in writing to inform you whether your request has been approved. 

    If you are unable to complete your current semester of study due to mitigating circumstances, please follow this link for information on how to apply for mitigating circumstances.

    In exceptional circumstances late temporary withdrawal requests can be considered where you can provide evidence from your Module Leaders that you have not engaged beyond Week 7 of the semester. Please complete the appropriate form. For Undergraduate Modular Programme (UMP) students, go to the Student Requests Forms page and select the M201L ' Late Approved Temporary Withdrawal Request' option. For students on courses outside of the UMP, go to the Student Requests Forms page and select the F201L 'Late Approved Temporary Withdrawal Request' option. Please provide details of the amount of time out required, for example Semester 1, Semester 2 or the full academic year. Student Central will respond in writing to inform you whether your request has been approved.