• Student Request Forms

    Forms for the Undergraduate Modular Programme

    Available below is a list of the forms needed by Undergraduate Modular Programme (UMP) students to make changes to their programme. Each section contains an explanation of the form and the deadline for submitting the form to Student Central.

  • The University defines mitigating circumstances as: 'circumstances which are beyond the control of the student and which could not be reasonably accommodated by the student and which seriously impair performance in assessment.'

    If you believe that you have been affected by mitigating circumstances, you should complete a Mitigating Circumstances Form:

    If you are requesting either an extension of more than one week, a re submission, a resit, or a disregard, please submit the completed form and your supporting evidence by email to Student Central (studentrecords@brookes.ac.uk). Applications can be scanned using any of the Managed Print services located at all campuses.

    If you are requesting an extension of up to one week, please give your completed form to the module leader(s) of the module(s) for which you believe you were affected. 

    Mitigating circumstances guidance and regulations »

    Adding modules

    If you are a new student, you can use the M99 Form to add modules to your programme before 11:59pm on Friday of Week 0 of the semester they are due to start.

    If you are a continuing student, you can use the M99 Form to add modules, including dissertation/project modules, to your programme before 11:59pm on Monday of Week 10 in the semester before the module is due to start.

    Deleting modules

    You can use the M99 Form to delete module, including dissertation/project modules, from your programme that you are due to study before 11:59pm on Friday of Week 2 of the semester the module is assessed.

    Form M99 »

    The primary method for requesting a late module addition is the late module addition request facility on PIP. A 'Request Late Module Addition' link will be visible next to the run of the module within the module description page on PIP. If you need to request a late module addition and have not yet attempted this on PIP, please do this now instead of submitting this form.

    You can use Form M99A to add modules, including dissertation/project modules, to your programme after the module addition deadline: 11:59pm on Monday of Week 10 in the semester before the module is due to start.

    Form M99A »

    The primary method for adding and deleting modules is the Online Programme Registration facility on PIP. If you need to add and / or delete modules (and are within the normal deadlines for doing this) and have not yet attempted this on PIP, please do this now instead of submitting this form.

    You can use Form M99D to delete modules from your programme after the module deletion deadline: 11:59pm on Friday of Week 2. Please note, it is not possible to delete a dissertation/project module after the module deletion deadline of the semester the dissertation/project is due to be assessed. The final deadline for submitting the completed Form M99D to Student Central is the last day of the examination period in which the module is assessed.

    Form M99D »

    The primary method for adding and deleting modules is the Online Programme Registration facility on PIP. If you need to add and / or delete modules for the forthcoming academic year (and are within the normal deadlines for doing this) and have not yet attempted this on PIP, please do this now.

    If you need to add  modules to your programme for a whole academic year, or a whole semester and can not do this on PIP, you can use Form M100

    To submit a Form M100 please contact your Academic Adviser, or Student Support Co-ordinator who can submit one on your behalf.

    Once your Form M100 has been submitted you will receive an email prompting you to check the form before authorising it.

    Deadlines

    • For new students, you can use this form to register modules for a whole semester, or academic year before 11:59pm on Friday of Week 0 in the semester they are due to start.
    • For continuing students, you can use this form to register modules before 11:59pm on Monday of Week 10 in the semester before the module is due to start.

     The only exceptions to this deadline are as follows:

    • students going on exchange
    • students who have requested a subject change
    • students returning from Approved Temporary Withdrawal
    • students who are unable to find a placement/ exchange

      Please note: that dissertations, projects and Independent Study modules cannot be added via Form M100.  For dissertation/ projects use Form M99 or Form M99A and for Independent Study module   Form M88.

    Form M100 »

    If you need to add or delete an Independent Study Module please make a request via Moodle using the M88 Form. Please note that students are not able to make these requests via PIP.

    Any student taking this module must normally be registered for it before 11:59pm on Monday of Week 10 in the semester before that in which the module is to be taken, and must complete negotiations with the module leader or other course contact (e.g. Subject Co-ordinator, Programme Lead) early in that same semester. Addition after this time is at the discretion of the module leader.

    Any student registered on this module may withdraw from it before 4pm on Friday of Week 2 in the semester in which the module is assessed.

    Form M88 »

    If you are a student about to embark on a project or dissertation, please read and familiarise yourself with the Project and Dissertation Guidelines for Students.

    You can use the M99 Form to add dissertation/project modules to your programme before Week 10 in the semester before the module is taken. Addition after this time is via an M99a form and at the discretion of the module leader.

    The M99 Form can also be used to delete dissertation/project modules from your programme before Week 2 of the semester the dissertation/project is due to be submitted. Please note the dissertation/project modules cannot be removed after this deadline.

    Form M99 »

    M199T: Project and Dissertation Title Registration

    You can use the M199T Form to register your dissertation/project title before Week 12 of the semester before the module is due to start. 

    Form M199T »

    Other useful documents

    You can use the M37 Form to change your mode of study from full time to part time or vice versa.

    For more information, see Modes of study in Programme advice and support.

    Form M37 »

    You can use the M38 Form to change your mode of study from full time to sandwich or vice versa.

    For more information, see Modes of study in Programme advice and support.

    Form M38 »

    You can use the M201 Form to request time out from your course. For more information, see: 

    Please do not use the M201 form for time out requests after Week 7 of the semester (please use the M201L) or if you entered your course with credit, e.g. direct entry to the 2nd/3rd year (apply directly to the Programme Support Team).

    If you are an international student, please read the "International students" section of the form carefully so that you fully understand the implications of completing this form.

    Complete the online M201 Form (Moodle form) »

    If you are a new student enrolled in your first semester of study you will need to request to defer your place until the next available admission point. Please email your request to deferrals@brookes.ac.uk

    You should use this form when making a late request for Temporary Withdrawal after Week 7 of the semester for which you are making the request. Please note the deadline for late temporary withdrawal requests (including receipt of supporting evidence and attendance confirmations) is Wednesday of Week 13 of the semester in which you are requesting temporary withdrawal from. 

    Please read this important information specifically for undergraduate students taking approved temporary withdrawal.

    Complete the online M201L Form (Moodle form) »

    CAS Request Form

    You will need a Confirmation of Acceptance to Study, known as a CAS, to apply for a Tier 4 visa. For full details on how to request a CAS, visit the International Student Advice Team website.

    M39

    You can use the M39 Form (Word .doc) if you are one of the below:

    • A BED/BA/BSc/LLB/BEng student not wishing to take honours.
    • A BA/BSc Honours Stage II student taking neutral subjects or one arts and one science subject.
    • Intending to leave your course after completing a Diploma in Higher Education, Certificate in Higher Education or Foundation Diploma programme.

    S170

    You can use the S170 Form to change your name. The form is available from Student Central.

    M101

    You can use the M101 Form to request a subject change if you cannot do so on you PIP pages. Please contact Student Central if you have been unable to request the change via your PIP page.

    M82

    You can use the M82 Form to request a change of Academic Advisor if you cannot do so on your PIP pages. Please contact Student Central if you have been unable to request the change via your PIP page.

    Timetabling Request Form

    You can use the Timetabling Request Form (Word .doc) to request a change in your timetable. For more information, please see the PIP and programme advice section of our Frequently Asked Questions.

    M200

    You can use the M200 Form to permanently withdraw from your course. For more information about withdrawing from your programme, please see Leaving the University.

    M5

    You can use the M5 Form (Word .doc) to transfer credit(s) from Modular Associate study at Brookes to the Undergraduate Modular Programme (UMP). Please contact programmesupport@brookes.ac.uk if you have any queries regarding this form.