• Student Request Forms

    Forms for the Undergraduate Modular Programme

    Available below is a list of the forms needed by Undergraduate Modular Programme (UMP) students to make changes to their programme. Each section contains an explanation of the form and the deadline for submitting the form to Student Central.

  • The primary method for adding and deleting modules is the Module Registration facility on your Student Information

    If you need to add and/or delete modules for next academic year during the appropriate Module Registration Window and have not yet attempted this on Student Information, please do this now.

    Please contact your Academic Adviser or Student Support Co-ordinator if you need to add or delete modules to your programme for the current academic year. They will consider your request and if appropriate will submit an M99A or M99D on your behalf.  

    Please note that the Module Leader may not authorise this form if it is too late to join the module.

    You can use the M99AEL form to add or delete Academic English modules from your programme outside of the module registration window.

    You can also use this form to change your free language module to a more appropriate level (either up or down) up to Week 2. You must be currently enrolled on the language module to request a change using this form.

    M99AEL form »

    The primary method for adding and deleting modules is the Module Registration facility on your Student Information. If you need to add and/or delete modules for the forthcoming academic year (and are within the normal deadlines for doing this) and have not yet attempted this on Student Information, please do this now.

    If you need to add modules to your programme for a whole academic year, or a whole semester and can not do this on Student Information, you can use Form M100.

    To submit a Form M100, please contact your Academic Adviser or Student Support Co-ordinator who can submit one on your behalf.

    Once your Form M100 has been submitted, you will receive an email prompting you to check the form before authorising it.

    Deadlines

    • For new students, you can use this form to register modules for a whole semester, or academic year before 11:59pm on Friday of Week 0 in the semester they are due to start.
    • For continuing students, you can use this form to register modules before f you are a continuing student, you can use the M99 Form to add modules to your programme during the Module Registration Window in the semester before the module is due to start.

    The only exceptions to this deadline are as follows:

    • students going on exchange
    • students who have requested a subject change
    • students returning from Approved Temporary Withdrawal
    • students who are unable to find a placement/ exchange

    Please note that dissertations, projects and Independent Study modules cannot be added via Form M100. For dissertation/ projects, use Form M99 or Form M99A and for Independent Study module, use Form M88.

    Form M100 »

    If you are a student about to embark on a project or dissertation, please read and familiarise yourself with the Project and Dissertation Guidelines for Students.

    You can use the M99 Form to add dissertation/project modules to your programme before Week 10 in the semester before the module is taken. Addition after this time is via an M99a form and at the discretion of the module leader.

    The M99 Form can also be used to delete dissertation/project modules from your programme before Week 2 of the semester the dissertation/project is due to be submitted. Please note the dissertation/project modules cannot be removed after this deadline.

    Form M99 »

    M199T: Project and Dissertation Title Registration

    You can use the M199T Form to register your dissertation/project title before Week 12 of the semester before the module is due to start.

    Form M199T »

    Other useful documents

    You can use the M37 Form to change your mode of study from full time to part time or vice versa.

    For more information, see Modes of study in Programme advice and support.

    Form M37 »

    You can use the M38 Form to change your mode of study from full time to sandwich or vice versa. For more information, see Modes of study in Programme advice and support.

    Form M38 »

    You can use the M201 Form to request time out from your course. For more information, see:

    Please do not use the M201 form for time out requests after Week 7 of the semester (please use the M201L) or if you entered your course with credit, e.g. direct entry to the 2nd/3rd year (apply directly to the Programme Support Team).

    If you are an international student, please read the "International students" section of the form carefully so that you fully understand the implications of completing this form.

    Complete the online M201 Form (Moodle form) »

    If you are a new student enrolled in your first semester of study you will need to request to defer your place until the next available admission point. Please email your request to deferrals@brookes.ac.uk

    You should use this form when making a late request for Temporary Withdrawal after Week 7 of the semester for which you are making the request. Please note the deadline for late temporary withdrawal requests (including receipt of supporting evidence and attendance confirmations) is Wednesday of Week 13 of the semester in which you are requesting temporary withdrawal from.

    Please read the important information specifically for undergraduate students taking approved temporary withdrawal.

    Complete the online M201L Form (Moodle form) »

    If you are unable to attend an exam at scheduled date/time, you can apply for a Changed Assessment Arrangement by Week 10 of the given semester if it your reason is one of the following:

    • religious observance
    • military service
    • international/University representation in a sports event
    • similar activities undertaken by a dependent of the student for which there is a demonstrable support requirement on the student

    Notable exclusions: Holidays, weddings, job interviews, work experience and travel arrangements (eg going home).

    Evidence required: A letter from an official of the given authority/organization.

    The changed examination date will normally be within the relevant resit examination session. If you need to change a resit examination date, then an alternative date that enables your progression will be agreed.

    How to apply

    Step 1 Get a letter from your sports coach, minister of faith or military supervisor stating the reason you cannot attend the examination and the dates when you will be unavailable.
    Step 2 Complete the Change Exam Date/Time Application Form, making sure you have provided all details
    Step 3 Send the letter to the exams office.
    Step 4 You will be emailed to confirm that your application has been approved and what the alternative arrangement will be. Ensure that you are able to attend the new date
    Step 5 Check your results on Student Information to ensure that the module is showing a ZE grade if your date has been moved to the resit session.

    Changing your coursework deadline

    It is also possible to request a coursework deadline change for the same reasons. You should download and complete the coursework extension form and submit it with suitable evidence to the module leader.

    CAS Request Form

    You will need a Confirmation of Acceptance to Study, known as a CAS, to apply for a Tier 4 visa. For full details on how to request a CAS, visit the International Student Advice Team website.

    M300: Early Course Change Request

    Use the M300 Form (Moodle) if you wish to change course in the immediate period after enrolling on a new course but before the enrolment deadline for the course you are seeking to join.

    Before making an application to change course, you should always consult someone. Your Student Support Co-ordinator for the course you enrolled on or the Careers service can help you discuss your options.

    M39

    You can use the M39 Form (Word .doc) if you are one of the below:

    • A BED/BA/BSc/LLB/BEng student not wishing to take honours.
    • A BA/BSc Honours Stage II student taking neutral subjects or one arts and one science subject.
    • Intending to leave your course after completing a Diploma in Higher Education, Certificate in Higher Education or Foundation Diploma programme.

    S170

    You can use the S170 Form to change your name. The form is available from Student Central.

    M101

    You can use the M101 Form to request a subject change if you cannot do so on your Student Information pages. Please contact Student Central if you have been unable to request the change via your Student Information page.

    M82

    You can use the M82 Form to request a change of Academic Advisor if you cannot do so on your Student Information pages. Please contact Student Central if you have been unable to request the change via your Student Information page.

    Timetabling Request Form

    You can use the Timetabling Request Form (Word .doc) to request a change in your timetable. 

    M200

    You can use the M200 Form to permanently withdraw from your course. For more information about withdrawing from your programme, please see Leaving the University.

    M5

    You can use the M5 Form (Word .doc) to transfer credit(s) from Modular Associate study at Brookes to the Undergraduate Modular Programme (UMP). Please contact programmesupport@brookes.ac.uk if you have any queries regarding this form.