Making changes to your programme
After arriving at your work placement, you might need to make changes to your original Learning Agreement for Traineeships. Please ensure that any change is approved and signed off by the person who signed your original learning Agreement and recorded on section 2 During the mobility:
These documents can be downloaded from Mobility Online.
After all the relevant staff members have signed the form, please sign the form yourself and upload it to Mobility Online.
While you are on work placement you will need to upload the following documents. These can be downloaded from Mobility Online.
- Your Confirmation of Attendance
This must be completed, signed and stamped by the host organisation
- Your Confirmation of Receipt of Grant
This must only be completed and uploaded once your grant has been credited to your bank account and not before.
Note: Your Erasmus funding will only be released once we receive your signed Grant Agreement, Learning Agreement and Confirmation of Attendance.
Health and Safety
It is important that you read the following information carefully as part of your preparation for working or studying abroad. In addition, you can find invaluable information and travel advice on the Foreign and Commonwealth Office website, which covers safety and security, local laws and customs, entry requirements, health and natural disasters, as well as a range of other useful information.
Looking after your personal safety
There are a few basic steps that you can take to help in terms of your personal safety:
Make sure someone knows what your plans are.
Plan your trip carefully, so that you avoid arriving somewhere new late at night.
Be mindful of your bag/luggage and avoid taking large quantities of cash with you.
Do not link up with strangers if travelling alone and try to avoid dangerous social situations.
Monitor your alcohol consumption, so that you are able to stay in control of any situations you find yourself in.
Find out the ‘no go’ areas and always stay in well-lit and busy areas.
Crises or natural disasters overseas
Seeking essential advice and informing others
- Following an emergency, please contact your family and friends first. Afterwards, get in touch with your employer and the Brookes exchanges team.
OBU Exchanges Office Contact Details
+44 (0) 1865 484949
UMAL (for insurance claims)
+44 (0) 2079 027405
The emergency number for evenings and weekends (OBU Campus Services)
+44 (0) 1865 60 3060
- If you are a UK national, read and follow the Foreign and Commonwealth Office (FCO) travel advice and information given by the British Embassy, High Commission or Consulate.
- If you are a non-UK national follow the online advice from your home country's embassy.
- Follow the Brookes Exchanges Office advice, check the instructions sent to your Brookes email address and posted on our Exchanges Facebook page.
Other universities, organisations and countries might react differently than Brookes or the UK in an emergency situation, so remember, that your priority is to follow your home country’s advice.
Looking after your health abroad
If you have a specific medical problem, you should carry an internationally recognized medic alert emblem with you at all times, as well as medical records, including details of all medication you are taking, allergies, immunization history, blood type etc.
If you have on-going health issues, these should be discussed with the relevant medical practitioner before you leave, so that you have any medical advice you might need.
If you take medication on a regular basis, you should bring sufficient supplies to last for the length of your stay. You should also have copies of your prescriptions, just in case you need to access additional supplies.
It is crucial that you check immunization requirements for your country of destination, plus any you might require, should you plan to travel. You should retain a certificate of all your immunizations for your records.
If you become sick or get injured abroad you should seek medical attention locally if you feel you need it. Your travel insurance should cover most medical expenses if you have taken out a comprehensive policy. Please keep in touch with Brookes and host university exchange teams.
Victims of crime abroad
If you are unfortunate enough to be the victim of a crime of any kind overseas, you should report this to the local police. Your embassy may be able to help you too.
If your passport is lost or stolen and you need to obtain new travel documents whilst abroad, please read the official government advice. Oxford Brookes insurance might cover for some of the cost.
If you are not a British national, please make sure you contact your home country’s embassy!
Always report any stolen goods or other crime to the local police immediately – this is required also for insurance purposes.
Solving day-to-day problems
- If, for some reason, you feel unhappy talk to the Exchanges office or another staff member at your host university. Don’t be afraid to ask for help! Please also let us know if you have any major problems, as we are always here to help.
- When problems occur, you should attempt to solve them locally before contacting Brookes. However, you are still a Brookes' student whilst studying abroad and can access our support services.
- There are cultural and educational differences in each country and you should try to find out about those in order to avoid any problems or misunderstandings.
- During your Exchange, please make sure you stay in touch with your family, your friends and the Exchanges Office at Brookes - why not start a blog and share your experiences?
The Oxford Brookes emergency number for evenings and weekends (OBU Campus Services):