How to apply

    • how to apply
  • Starting in September

    Accommodation Portal »

    Finding accommodation
    The deadline to apply for accommodation has now passed. We cannot guarantee that any late applicants will be offered accommodation, so you should be prepared for the possibility that you may need to find accommodation in the private sector. There is plenty of accommodation locally. You can find more information about finding private accommodation in Oxford on our advice page.

    If you would like more information on your options then please email us at accomm@brookes.ac.uk - please include your full name, course and Applicant ID in your email to us.

    When you find out
    If you applied before the deadline on 28 August then we will contact you on Friday 31 August to let you know if we can offer you a place in our halls.

    We won't be able to allocate you a room if your offer is still conditional, eg because you are still waiting for exam results. If you don't think your offer will become unconditional on or before the day we allocate you accommodation then please contact us and we can advise.

    Allocation Deadline for applying Deadline for your offer to be unconditional Allocation results released 
    Firm applicants with unconditional offers 8 July 2018  8 July 2018 11 July 2018
    Firm applicants with conditional offers                                                                 31 July 2018 by 16 August 2018  16 August 2018 (A-level results day)
    Insurance and clearing applicants 28 August 2018 28 August 2018 31 August 2018

    Confirm your room
    On the day when the results are released you will be able to log in to our Accommodation Portal to see what room you have been allocated and confirm your accommodation. We will also send you an email with this information.

    You will have to confirm your room and pay the booking confirmation fee to secure your accommodation. If you don’t confirm the room before the deadline stated in your allocation email (typically four working days) then it will be released and may be offered to another student.

    Not sure about your room?
    We will always offer you the best available accommodation based on your preferences, but not all students may be offered one of their choices because of demand. We understand that some students may initially be disappointed with the room we can offer. If this is the case, here are your options:

    • Reconsider the hall you have been allocated. Although it may not have been your first or second choice, there are positive aspects to all of our halls. The majority of our students find that once they move in and get to know people they are happy with where they are living. Coming to university is a big step for many and it is perfectly normal to feel nervous and uncertain about changes.
    • Accept your room, but consider applying for a room swap later. If you move in and trial your room, and you are still unhappy with where you are living, you can apply to change. See our room swap webpage for more information. Please note that not all halls swap via the same process, and room swaps cannot be guaranteed.
    • Decline your room offer. You can do this via the Accommodation Portal or by emailing us at accomm@brookes.ac.uk. Please note we won’t be able to offer you alternative accommodation, so you will need to look for private accommodation. See the finding other accommodation webpage for advice.

    Starting in January

    Accommodation for students starting in January is dependent on availability. Although we always have rooms available, it is not possible for us to guarantee accommodation for students starting in January. However, we will do our best to assist as many applicants as possible.

    How to apply
    You will receive an email from us inviting you to apply online via our Accommodation Portal. You will receive this email from us in November, or shortly after you have made us your firm or insurance choice. 

    Allocation Deadline for applying Deadline for your offer to be unconditional Allocation results released 
    Applicants for January entry 5 December 2018 5 December 2018 7 December 2018

     We don’t allocate on a first-come, first-served basis but will allocate to all students who have applied by the deadline and met the conditions of their offer. However, if you miss the deadline to apply, you are welcome to contact us after the allocation date to ask about vacancies.

    You will receive an email from us when you have been allocated a room - and you will then need to pay a booking confirmation fee to confirm your room.  

    International and exchange students

    When to apply
    As an international student you apply in the same way, and have the same deadlines, as other students. Please look at the relevant tab for starting in September or January for more information.

    If you are currently overseas, please look at the virtual tours and information on our halls pages to help you choose which halls to apply for. If you need any further information then please contact us.

    You do not need to have a visa in order to apply for your accommodation. If you cannot come to study at Oxford Brookes because your visa is refused then your booking confirmation fee will be refunded. 

    Living in halls
    Choosing to live in university halls is often a much easier process for international students than living in private accommodation in the city. This is because international students in private accommodation may be subject to Right to Rent checks. To assist you, we guarantee that all full-time first-year international students starting in September will be offered accommodation as long as you apply by the deadline and meet the academic criteria.

    Using a representative?
    Please make sure you look out for emails from us and contact your representative or us if you think that you have missed an email from us. We have asked international representatives to ensure they pass accommodation emails on to applicants quickly. 

    One semester exchange students

    Exchange students coming to Oxford Brookes are invited to apply for accommodation. There are specific accommodation options available to students coming for one semester, usually in the halls close to our Headington Campus.

    Pathways students

    If you are coming to study a pathways course that starts in June or July, we will contact you in April so that you can apply for your accommodation. 

    As you will be staying with us over the summer, there are specific types of accommodation that are available to you, usually in the halls close to our Headington Campus. We will let you know the options for this year when we contact you to apply. 

    Disabilities and medical conditions

    We provide accommodation to support students with medical conditions and disabilities. If you need a specific type of accommodation, you must tell us when you apply and send us supporting medical evidence.

    Your supporting evidence should be a letter which explains your condition. It needs to be written in English by a certified medical practitioner. This letter should state:

    • how this condition affects the way you live
    • why your condition is best supported in a specific type of accommodation

    It is essential that you provide this information with your initial application so that we can find you a suitable room. We may be unable to consider any information supplied at a later date.

     You do not need to let us know about other medical conditions, such as dyslexia, which do not require a specific type of accommodation. 

    We may need to liaise with our colleagues in the university’s Wellbeing Services to ensure we offer you appropriate accommodation. Please be aware that this means we will need to share your data with them. 

    Couples and families

    We have a limited number of two-bedroom self-contained flats in Clive Booth Student Village for couples or individuals with a child.

    There are studio flats at Westminster Hall which are available to couples without children. These are self-contained flats with a bedroom/lounge, a 4ft double bed, a kitchenette and a shower room. The standard contract length is 38 weeks, but there are some 50 week contracts available.

    The Mews also offers a limited number of studio flats for individual students.

    If you are interested in a studio flat in the Mews or Westminster Hall, or a family flat in Clive Booth Student Village, please email us at accomm@brookes.ac.uk. You will need to have an unconditional offer to study here.

    Please be aware that any partner who lives with a student will not be able to keep a car with them while living in university accommodation. Students living in studio flats or family flats will be eligible for BROOKESbus passes, but partners and/or children will not be eligible for free travel.  

    Students under 18 years old

    Students who are under 18 who apply for accommodation will be offered a room in Clive Booth Student Village. This is because staff in this hall are appropriately trained to look after students aged under 18. 

    A student will be classified as under 18 if they are still aged under 18 by 30 September in the year in which they enrol at Oxford Brookes.

  • Booking confirmation fee
    For university-managed accommodation you only need to pay a £230 booking confirmation fee when you accept your room. This is non-refundable but will be credited against your first rent payment when you move in. Cheney Student Village also requires a £200 damage deposit. 

    Our third-party halls also require a reservation fee. The fee varies so please check the terms and conditions page for further details.

    More information on accommodation payments is available on our finance page. If you have difficulty making a payment please contact us as soon as possible.