Moving in to your hall or house

  • calendar

    The majority of contracts for our September 2022 starters will begin on the Saturday of the September welcome weekend (Saturday 10 and Sunday 11 September 2022). If you intend to arrive in Oxford before this date, please contact us or your hall provider as soon as possible.

    Collecting your keys

    For most halls, you'll collect your keys from the hall office on site. Please ensure you bring some ID with you such as a passport or similar. You can find the address under the 'location' tab on the hall's webpage.

    The majority of contracts for our January 2022 starters will begin on the Saturday of the January welcome weekend (Saturday 15 and Sunday 16 January 2022). If you have accepted an accommodation contract for January 2022 then you will be contacted during the week before your welcome weekend to advise on the arrivals process.

    University-managed halls

    The University-managed halls are Cheney Student Village, Clive Booth Student Village, Clive Booth Postgraduate Centre, Crescent Hall, Friar Court, Harcourt Hill Hall, Paul Kent Hall, Warneford Hall and Westminster Hall.

    If you accept a room in any of these halls, we will contact you by email in August 2022 to advise you on the arrivals process.

    If you'll be arriving outside of our hall office hours, please email  accomm@brookes.ac.uk to let us know. You'll need to call the security team on +44 (0) 1865 483060 when you arrive and they will arrange for someone to come and meet you.

    These halls can be contacted regarding specific arrival, maintenance and room enquiries. For any booking, payment and general enquiries, please continue to contact the Accommodation Bureau.

    Hall  Hall Reception
    Cheney Student Village  +44 (0) 1865 325380
    Clive Booth (Student Village and Postgraduate Centre)  +44 (0) 1865 485013
    Crescent Hall  +44 (0) 1865 482850
    Harcourt Hill (Harcourt Hill, N Block and Westminster)  +44 (0) 1865 485403
    Paul Kent Hall  +44 (0) 1865 482994
    Warneford Hall   +44 (0) 1865 485302


    Partnership and private halls

    If you will be living in a partnership or private hall, they will provide you with their own arrivals information. Please contact them directly with any questions.

    Hall provider Halls Need help?
    Unite Students Dorset House and Beech House +44 (0) 117 302 7425
    Unite Students Parade Green +44 (0) 117 302 7000
    A2Dominion Sinnet Court, Canterbury House, Edna Rose and Champneys Court +44 (0) 1865 202377

    Friar Court and Brookes Lettings shared houses

    The Lettings team will contact you directly to arrange key collection.

      Please feel free to contact them at lettings@brookes.ac.uk with any questions.

      Arriving from overseas

      If you are coming from overseas it may be that you cannot arrive during arrivals weekend. If you need to arrive at a different time please contact us or your hall directly so they know when to expect you. 

      Our International Student Advice Team provide useful information and support for students arriving from overseas. Please feel free to contact them if needed.

      Brookes front - moving in
    • What to bring

      Your basic packing list

      Check the hall webpage to find out what’s provided in your room and in the flat. Below is a guide to help you pack.

      • the basics: clothes, toiletries, books, laptop and other study equipment.
      • bedding. Bring your own duvet, pillows and bedsheets.
      • photo ID. You'll need your driving license or passport to check into your hall and also enrol on your course.
      • headphones. Ear plugs can be useful too if you're a light sleeper.
      • enough food supplies for the first few days.
      • medication. If you take regular medication, make sure you’ve got enough with you and know how you will restock. You can register with the medical centre at Brookes. Also, Freshers’ flu is a real thing! So bring tissues, tea bags…
      • bringing a bike? There’s bike storage at our halls. We recommend you bring a hefty D-lock and a cable lock so you can secure both the frame and the wheels.
      • plug-in fairy lights are not allowed because they are a fire risk. You can bring battery powered ones instead.
      • no clothing racks or airers - there are laundry facilities at each hall for you to use instead.

      Kitchen packing list

      All the flats have basic cleaning equipment, ie mop and vacuum cleaner. Although the communal areas will get a clean by us once a week, it’s your responsibility to do keep things tidy, do your washing up, and take the bins out. 

      • bring your own crockery, cutlery, your favourite mug.
      • bring pots, pans and other cooking equipment. If you already have cooking equipment then bring it. If you don’t then we recommend you wait until you arrive and see what your new flatmates have brought with them first. You can always organise a trip down to the shops with them to get what you need for the flat.
      • you can bring small kitchen appliances like a toastie maker or slow cooker. Ensure that your item has a UK fused plug. We recommend that you don’t buy a toaster for £5 as they break easily and can trip the electricity in your flat!
      • fridges. Unless you require one for medication then you’re not allowed a fridge in your bedroom. Large fridges and freezers are provided in the kitchens for everyone to share.
      • any item with a non-UK fused plug (it trips the electricity!)

      Restricted items

      You are not allowed to bring into halls items which we consider to present a health and safety risk, disturb the peaceful living of another occupant or are liable to cause damage.

      • animals
      • bean bags
      • beer brewing kits
      • candles, joss sticks, incense, hookah pipes, any naked flame burner
      • compressed gas canisters
      • curtains - these are provided
      • dartboards
      • DJ mixing decks, amplifiers, drum kit or large speakers
      • drones
      • excessively large items such as kayaks, motorised scooters and inflatable furniture
      • heating appliances, barbeques, fridges or freezers
      • offensive weapons including replica guns, knives and ceremonial swords
      • skateboards
      • training weights
      • washing machines - there are laundry facilities at each hall
      • skateboards - you are welcome to bring these but please do not use them on-site at your hall
      • scooters (non-motorised) - you are welcome to bring these but please do not use them on-site at your hall