Research Support Office

Q. How can I find potential sources of funding for my research?

A. Chat with your Department / School Research Lead and other research active staff in TDE and other Faculties about who they have applied to in the past. The University subscribes to ‘Research Professional’ which is an extensive database of funding opportunities:  this can be accessed at https://www.researchprofessional.com  You will need to register as an individual and you can then set up funding alerts tailored to your research interests. If you would like further advice, please contact the Research Support Office team on  tde-research@brookes.ac.uk

Q. Where can I find guidance on how to write a good research proposal?

A. Speak with your Department / School Research Lead in the first instance.  A number of the Research Councils and other funders provide guidance on how to write a good bid and of their bid approval process.  A useful book with tips and suggestions is Aldridge and Derrington (2012)   The Research Funding Toolkit: How to Plan and Write Successful Grant Applications, Sage Publications Ltd.  There is also a useful website to support the book http://www.researchfundingtoolkit.org/resources/

Q. Is there someone who can help me put together a research proposal?

A. Your Department / School Research Lead should be  your first point of contact: mentoring and peer review from experienced and successful bidders can be very valuable, and this can be arranged for you by your Research Lead.  In funding organisations, bids are often evaluated by non-specialists. If you would like non-specialist feedback on clarity and readability, or someone to proof read your bid, please contact the Research Support Office ( tde-research@brookes.ac.uk).

Q. I’ve not applied for external funding before – where do I start?

A. Talk to your Department / School Research Lead about your idea and to which funder you would like to apply.  Your Research Lead can help identify what support you might potentially need such as mentoring. Also contact the Research Support Office who can let you know what other support is available and guide you through the Faculty and University procedures.

Please Note: external funding bids need to be submitted to the Faculty at least a fortnight before the external deadline so that time can be given for the Faculty Finance and Management approvals.  The bid needs to be with the University for approval and sign off at least one week before the deadline.  Please contact the Research Support Office as early as possible.

Q. How do I work out how much money to apply for?

A.The Faculty uses an ‘off the shelf’ costing tool called pFACT to calculate the full economic cost of your proposed research/consultancy.  All staff can have access to pFACT and cost their own bids, however, you may find it useful to seek the support and help of the Research Support Office to put the costing together in the first instance.  If you do use the pFACT tool yourself you must also get approval for the costing before including it in your bid document.  Please contact the Research Support Office as soon as possible for advice and guidance on your costing. 

Q. If my bid is successful, I’ll do the work as part of my allocation of research hours. Do I still need Faculty/University approval?

A.Yes - all applications for external funding where University resources (including staff time) are committed and where the university enters a contractual relationship with the funder require Faculty and University approval.  Please contact the Research Support Office as soon as possible for advice and guidance.

Q. I've found a call for funding but the closing date is in a couple of weeks - can I just submit the bid?

A. No - you need to get Department / School and University approval before submitting a bid.  Talk to your Department / School Research Lead and the Research Support Office as a matter of urgency.

Q. I've seen a call for funding which asks for an Expression of Interest / Outline Proposal - can I just apply without having to tell anyone?

A. No - talk to your Department / School Research Lead and the Research Support Office who can guide you through the procedures.

Q. I've been approached as a possible partner in a bid - what do I do?

A. Talk to your Department/School Research Lead as soon as possible about who has approached you and what the potential project is about. Also contact the Research Support Office who can help explain what support is available and guide you through the Faculty and University procedures. For some funders (e.g. EU, Government) there may be specific requirements/conditions attached to the funding which it is important that the University agrees to in advance, even though it is not the lead partner. The timescale may also be very short for the submission of the proposal and it is therefore important that any ‘compression’ of Faculty and University approval timescales is agreed to in advance.

Q. My bid was successful - what do I do now?

A.Congratulations! Let your Department/School Research Lead and Head of Department know the good news, along with the Research Support Office and the University Research and Business Development Office ( Sarah Taylor, Research Support Director). You are now in the care of the University Research and Business Development Office and the Faculty Finance Office to set your project up and get it running.

Q. My bid was not successful - I don't know what to do next

A. Please don’t get too down-hearted: competition for funding from research councils, charities and other funding bodies is fierce, so even good bids are often not successful. Let your Department/School Research Lead and the Research Support Office know the outcome and if you receive feedback from the funder please pass this on as it is useful to see if there are lessons that can be learnt. Also, remember that even if your bid wasn’t successful this time, this doesn’t mean it won’t be successful if it is revised and submitted to another funding organisation. For assistance with how to go about this, speak with your Research Lead and the Research Support Office.

Q. I am running a course aimed at professionals, not students. Should I involve the Research Support Office

A. Yes, if you are running non-credit-bearing continuing professional development training the budget for this bid should be prepared through pFACT costing tool and will require Faculty and University approval. Please contact the Research Support Office to discuss this further or if you are not sure whether your course comes under this category and you need clarification.

Q. I’d like to arrange for a researcher from outside Brookes to visit me in my Department / School - how do I do this?

A. Contact the Grants Officer in the Research Support Office who will send you a copy of the procedure document and an application form. Please note: visits by external academics require Faculty (and in some cases University) approval. Depending on where the Visitor is coming from, there may be visa issues which need to be clarified so it is vital that the visit is approved well in advance of the visitor arriving.

Q. I’d like to arrange for a research student from outside Brookes to visit me in my Department / School, how do I do this?

A. Contact the Research Administrator in the Research Support Office. You’ll be sent a copy of the procedures and application form, which should be completed and the visit approved well in advance of the student arriving. 

Q. I’d like to arrange for a student on a modular programme (undergraduate or postgraduate) from outside Brookes to visit me in my Department / School, how do I go about this?

A. The Research Support Office does not provide support in relation to visiting students who will be enrolled on a modular programme during their time at the University. In such cases you need to contact the Admissions Office in Student Central.