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Oxford Brookes University (the University) is committed to protecting the privacy and security of personal data. Personal data is information that could identify you.
The University will be the Data Controller of any personal data that you supply. This means that we will make the decisions on how your data is used and for what reasons.
The University publishes additional privacy notices applicable to other groups, facilities and activities. Subject to your circumstances, other notices may also apply to you so please read this privacy notice in conjunction with other applicable privacy notices.
You are a Guest, or you have been invited to speak at a lecture or other event that will be delivered and / or recorded via the Zoom video conferencing platform.
Oxford Brookes University (‘Brookes’) will be the Data Controller of any personal data that you supply. This means that Brookes will, in accordance with UK law, make the decisions on how your data is used and for what reasons.
Under the UK Data Protection Act, data controllers such as Brookes must inform data subjects (those individuals whose personal data we hold) of the legal basis for collecting it.
In this instance:
The specific relevant lawful basis (provided above) that applies will depend on the reason for the session.
Under the UK Data Protection Act, certain information (e.g. racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, data concerning health or sexual life, genetic/biometric data or criminal records) is afforded greater protection and data controllers must provide data subjects with the legal basis for processing it.
Brookes may lawfully share data with third parties providing its use is fair and transparent. In this instance your personal data will be shared with:
Yes, please see the respective Privacy Notices above for further information on where your data could be transferred to outside the EU and EEA.
It is predicted that the UK will be outside the immediate jurisdiction of the EU and EEA from 31 December 2020 when the withdrawal period is over; all processing will be outside the EEA.
The UK Data Protection Act affords data subjects with a number of rights in relation to the personal data they provide to data controllers such as Brookes. These rights are:
Please note that the rights which you have regarding your personal data may depend on the legal basis for processing which applies to it.
In the first instance we recommend you contact the meeting or session organiser if you have a concern about a particular session. You can contact the Information Assurance Team via firstname.lastname@example.org if you have a concern about Data Protection matters or if you want to exercise your rights under Data Protection or Freedom of Information law.
You can contact Oxford Brookes ‘Data Protection Officer via BrookesDPO@brookes.ac.uk. The Data Protection Officer ensures that Data Protection provisions are applied lawfully in Oxford Brookes.
You can contact the information Commissioner via the website ICO.org.uk if you wish to contact the national regulator of Data Protection or Freedom of Information matters.