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Records Management ensures the creation and maintenance of authentic, reliable and usable records which document the University's activities and meet legal, regulatory and operational requirements. In practise it will:
Responsibility for Records lies at all levels of the university. If you create a document, use a document, store a document, then you have a responsibility for that document and its content. It may not be enough that you can find it on your hard drive, or in your drawer. What happens if you are on holiday and someone needs it? If you hold data that others might need, it needs to be secure, but it needs to be findable too!
There is a retention schedule, which lists the types of records created
by different parts of the University and how they should be treated.
need to be kept for either legal or operational reasons.
The retention schedule
lays out the periods for which these records should be kept. If you can't find
what you are looking for on the retention schedule, please contact Vanna