Our Special Collections Reading Room is located within the Headington Library. Our mission is to curate unique collections for teaching and research and anyone may use our collections.
The Special Collections Reading Room has reopened to Brookes staff and students. Due to Covid-19 restrictions, and to ensure our staff and users are as safe as possible, we will be operating a restricted service with the following measures in place:
- All users are required to pre-book an appointment by emailing Annabel Valentine email@example.com Material kept in the Archive Room must be requested in advance.
- Appointments can be made 9am-4pm Wednesday and Thursday with a closure for lunch 12pm-1pm. If you are unable to visit on these days we will do our best to accommodate your visit on a different day.
- Reading room seats have been reduced to a maximum of six to ensure a distance of 2m between users.
- Face coverings are compulsory for all users, except those exempt in line with government guidelines.
- Users will need to log their details on an online Test and Trace form when they arrive.
- All material will be quarantined for 72 hours after use.
- High touch points will be regularly cleaned (this includes door handles, trolley handles, shelving buttons, lockers etc.).
- The catalogue and networked PCs have been taken out of use.
External researchers can continue to use our remote enquiry service.
These measures will be reviewed regularly and this page will be updated when changes are made. If you have any queries please contact us at firstname.lastname@example.org
The majority of the special collections are kept in the Special Collections Reading Room which is currently only open to Oxford Brookes staff and students and has the following opening hours:
Wednesday to Thursday 09.00 - 16.00
Access by prior appointment only. Fill in our booking form to arrange your visit.
A few of the collections are in the main Library building. The Library is open to Oxford Brookes staff and students with a Library card.
Email email@example.com or telephone +44 (0)1865 484139 if you have a question about any of the Special Collections or to arrange a visit outside of the semester walk in opening times.
Registering as a user
The Special Collections and Archive are currently only open to staff and students who must present a valid University ID card on each visit.
Please note that visitors under the age of 18 must be accompanied by a responsible adult (i.e. parent/guardian/teacher), and a registration form must be completed by the accompanying adult.
An additional form must be completed by all researchers wishing to use the Booker Prize Archive. Use the Booker Prize Archive form Google doc, the Booker Prize Archive form Word document or the Booker Prize Archive form PDF.
All forms are also available in hardcopy in the Reading Room.
Visitors are bound by the Library Regulations and specific regulations relating to the use of Special Collections (see below) at Oxford Brookes University Library.
Reading Room facilities and use
The Reading Room has a study area that seats up to six users at any one time. Users are welcome to bring in their own laptop and WiFi is available. If you are making handwritten notes please use a pencil.
Bags and coats cannot be taken into the study area - lockers and coat racks are provided for your convenience.
Reading Room Regulations and conditions of use
- Access to the Special Collections Reading Room is allowed to all bona fide researchers. The University reserves the right to refuse admission without redress.
- All readers must sign the visitor’s register on arrival and departure on each visit and show a valid staff or student card, or valid Special Collections Reading Room Pass. External researchers can apply for a Special Collections Reading Room Pass by completing a registration form and providing a valid form of identification.
- No food or drink, including bottled water, is allowed in the Reading Room. Mobile phones must be switched off or in silent mode.
- All bags must be left in the lockers provided. If you wish to consult books or other materials which are not from the Special Collections in the Reading Room, you must first show them to the member of staff on duty.
- Books, journals, documents and other materials may not be removed from the Reading Room.
- Writing in, marking, or harming in any way, any manuscript, book, journal or other item belonging to the collections is forbidden. Items should not be leaned upon, refolded, traced or marked in any way. Fragile material should be read with the book rests provided.
- Readers are welcome to use their own laptop and use will be at their own risk.
- All copying is undertaken by Library staff subject to copyright law and good preservation practice. Requests for copying should be made using the form(s) provided.
- Researchers are permitted to take photographs of material held in Special Collections for private study or research that is not for a commercial purpose subject to copyright law. Photographs should be taken without a flash
- Requests for Archive Room material must be made on the Archive Room Request Form supplied.
Identifying and requesting material
Information about each of our collections is available on the collections webpages (see below). Staff are available to help you locate material and to advise on how best to handle items. You may browse the collections shelved in the Reading Room and there is no limit on how many items you may use at one time.
Please handle items with care when removing them from the shelves. Markers are supplied and should be placed where items have been removed. Once you have finished with an item, please leave it on the re-shelving trolley provided.
To request material to be fetched from the Archive Room, you will need to complete a request form for each item. You may consult four separate items or one archive box from the Archive Room at any one time.
Special Collections material can only be accessed in our Reading Room and is not available for borrowing.
Special Collections’ users may take photographs (without flash) of items from the collections with their own devices for free.
Special Collections provides a staffed scanning service under the following conditions:
The copy is being made for non-commercial or private study. Copying requests for commercial or publication purposes should be emailed to the Archivist.
The item is suitable for scanning (i.e. size, fragility, binding).
The extent of the copying is within legal limits.
Scans will be provided in unedited PDF format to the email address provided on the Special Collections scanning form. Price lists are available for internal and external users.
Selected images from our collections are included on the Special Collections webpages and on RADAR. Sometimes it is not possible to trace the copyright owner(s) of these images. If you are the rights holder for any of the content we have included on these sites, please contact us regarding permissions by emailing firstname.lastname@example.org.
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