Fees policy

  • Fees are reviewed each August and set at variable rates for student, staff and external placements.  A financial contract must be signed before the childcare commences and parents must indicate their payment option e.g. by monthly invoice, childcare vouchers, Brookes tax saving scheme, nursery education grant or childcare grant (for full-time students).  It is the responsibility of parents who are claiming childcare vouchers to ensure the correct amount is claimed and transferred to the nursery account within the payment period.

    Fees are payable monthly in advance and invoices will be issued one month before the relevant period of childcare to ensure the 30 day payment period expires before the childcare begins. 

    Students are advised to make their application for funding well in advance to ensure they have the funds required for payment.  Some leniency to the payment period may be afforded to students awaiting their first grant payment however all outstanding fees must be cleared by Christmas, Easter and 31st July to enable childcare to continue into the next period.  In all other circumstances non-adherence to the payment terms will result in the child’s place being lost and offered to the next person on the waiting list.  If leniency is being offered the student will be expected to pay the 15% of the fees which is not covered by the grant, within the normal payment period. 

    Fees are still payable for absences due to illness or personal holidays but there is no charge for planned nursery closures.  In the rare event that the nursery should have to close due to unforeseen circumstances such as severe weather conditions or power failure, fees will still be payable.

    Two months’ notice is required to terminate the contract or to reduce the sessions attended.

    Students can make advanced applications for childcare funding by downloading an application form from the student finance website: www.direct.gov.uk/studentfinance. The University’s Financial Aid team can also offer advice about available funding on 01865 483850 or finaid@brookes.ac.uk.

    The University's Childcare voucher scheme is now closed to new entrants as the government has introduced a new tax-free childcare scheme, current scheme members may continue to use childcare vouchers for as long as the University continues to operate the scheme or may choose to join the new government scheme.  Current members will benefit from continued membership during any periods of maternity leave.

    For information about paying any balance through the Brookes’ tax saving please speak to the nursery manager.  Staff should be aware that paying fees through a salary sacrifice scheme will impact on their eligibility to claim the childcare element of the childcare vouchers.

    Nursery Education Funding

    Children become eligible for the nursery education funding the term after they turn 3 years old.  A maximum of 30 hours per week can be claimed, depending on the number of sessions attended and the eligibility of parents.  The nursery offer a maximum of 3 hours of funding per session (6 hours if attending a full day).  Parents can choose to book only the funded ‘free’ hours during the 38 weeks which are funded each year.  The full session fee becomes applicable in non-funded weeks (the nursery is open for approximately 47 weeks of the year).  If a child wishes to attend only the funded hours these are as follows: 8.45am to 11.45am or 1.45pm to 4.45pm.  A child would need to attend fulltime to qualify for the full 30 hours of funding.  If parents are not eligible for the 30 hours of funding they will still be able to claim a maximum of 15 hours which are offered in 2.5 hour slots each session; 9.15am to 11.45am and 2.00pm to 4.30pm. 

    If a child wishes to attend the normal full session hours, the appropriate amount of funding will be claimed, depending on the number of sessions they attend, and this will be used to reduce the cost of the full session.

    The nursery will provide a funding form at the start of each term for parents to complete in order to apply for the funding.  Parents need to notify us if their child attends another provider as this may affect how the funding is allocated by the local authority.

    Please refer to our policy on the extended entitlement of 30 hours of funding which gives more information about how the funding is offered and how to apply for the eligibility code which is required before the start of the first qualifying term.

    This policy was reviewed in May 2019.