Enrolment and fees

Continuing enrolment is now completed online via your PIP page and details of how to complete annual enrolment in September  will be sent by email to all current students in August.

All continuing full-time and part-time students studying at the University should follow the enrolment instructions and complete academic enrolment via their PIP page.  Financial enrolment will vary according to how each student is funding and paying fees and details for completing this stage will be included in the enrolment information sent to you in August.  

You should contact the Research Degrees Team in Student Central if you have any difficulties completing online enrolment  either by phone: +44 (0)1865 484244 or email: researchenrolment@brookes.ac.uk. You must have completed enrolment no later than Tuesday 18 September 2018 to maintain access to your facilities.

If you are away from the University during this time or are a part-time student who would find it difficult to complete this process online, please email researchenrolment@brookes.ac.uk to request a postal enrolment or to make alternative arrangements.

You are not an enrolled student of the University until your fees are paid.  Details of full-time and part-time research degree fees for the next academic year can be found on the Finance website. 

Staff fees

Please note that from September 2015, fee waivers for members of staff starting a research degree have been abolished.  From this point on, all members of staff wishing to undertake a research degree must have approval via their annual PDR and apply for funding from the Staff Development Fund.

Only existing staff who were originally offered a fee waiver and started their programme prior to September 2015 may be eligible for a fee waiver and you will be sent a fee waiver form which should be signed off by the Faculty before enrolment can be completed.  

If you are a member of staff enrolling on the MPhil/PhD or Professional Doctorate Programmes and wish to have your fees paid through the Staff Development Fund, you must consult your Line Manager and make the necessary arrangements as part of your annual PDR.  This must be agreed and approved by early August and the completed approval form and financial charge code must be provided when you enrol.  Enrolment can only be completed when the financial part of the process is completed, therefore it is important that this has been arranged in August ready for enrolment in early September.

If you are receiving a grant to cover the fees from a grant-awarding body, you must bring with you written notification of the award from the funding body. If your fees are being paid by your employer or another sponsor, you must bring a letter from them confirming the sponsorship.

If there is subsequently any difficulty in the University obtaining payment of the fees, you will be required to pay the fees yourself on demand and to reclaim the money from the awarding body when the details of your grant or sponsorship are settled.

If you are responsible for payment of your fees, you must pay them by 29 September 2017.  If you have paid them in advance you should bring the receipt with you or email the remittance advice to the Research Degrees Administrator.

Self-financed students are able to pay their fees by credit/debit card via PiP or phone or in person at the counter in Student Central or by bank transfer. If you are unable to pay your fees by any of these methods, then it is possible to pay in full by cheque.  Cheques should be made payable to Oxford Brookes University. We cannot accept post-dated cheques.

Also, we cannot accept payment by cash in excess of £100 at Student Central. All larger payments should be made at Student Finance.

PhD students who have already paid full-time fees for three years or part-time fees for six years are required to pay a continuation fee until the submission of their thesis. For MPhil students, fees must be have been paid for two years full-time or four years part-time.

On submission of your thesis you must remain enrolled by signing the annual enrolment forms until final examination, however once the thesis has been submitted, no fees will be charged for this period. 

Please note that all theses must be submitted to the Research Degrees Team by 29 September 2017 in order for the fees to be waived.  However, regardless of whether you intend to submit your thesis, all students must complete enrolment by 29 September 2017.

The submission deadlines for the remainder of the academic year are:  Wednesday 31 January 2018 and Thursday 29 March 2018 and again any student submitting by one of these deadlines will not be required to pay any further fees. 

You are expected to keep your student/library card for the remainder of your research degree programme. If the completion date on the card has expired or is incorrect, we will issue you with a new card.

All International students should bring their passport, visa/Biometric card and where applicable ID cards with them to enrolment as the University is now required to keep scanned copies of these documents as part of the UKVI Points Based System.

If you are in doubt about any of these instructions please contact the Research Degrees Administrator:

researchenrolment@brookes.ac.uk

+44 (0)1865 483869

Please ensure that when you come to enrol you have the following:

1. the completed and signed tuition fee waiver form or Staff Development form and all three parts for the Faculty finance charge code; or
2. the evidence that you are getting a grant that covers your fees; or
3. a letter from your employer or sponsor confirming that they will be paying your fees if they want to be invoiced directly by the Finance Office; or
4. credit/debit card details;
5. International students should bring their passport, visa/Biometric card and where appropriate an ID card.