Room Bookings

Information for students

Students are permitted to book University rooms for society events or for work related to their courses.

Making a room booking

Student societies

Student societies must send their room booking request to Brookes Union via the online room booking form.

In the event that a visiting speaker is attending the University, please refer to the Code of Practice on Freedom of Speech including Guidance on Visiting Speakers and complete the External Speaker Request Form (in ServiceNow).

Bookings for course-related work

Students can book rooms for work related to their courses via the Room Bookings Team. When submitting a request, students should provide the date, start and end times, required room capacity and clearly state the purpose of the booking. Students should also provide the contact details of a member of staff such as a module leader or academic advisor as this may be required to sign off the request.

Bookings made through the University Timetabling and Room Bookings Team require a minimum of 5 working days' notice.

Bookings for Library group presentations and study facilities 

Bookings for Library spaces can be made through the Library Group Space Bookings page. Please note that the Library spaces are not managed by the Timetabling and Room Bookings Team. 

Contact us

Timetabling & Room Bookings

Cancel or amend a booking

If you need to cancel or amend a booking, please select from the links above to contact the team who made your booking.