Student privacy notice

Student Personal Data

Oxford Brookes University (the University) is the Data Controller of any personal data that you provide or we obtain with regard to your studies. This means that we will make decisions on how your data is used and for what reasons.

The purpose of this privacy notice is to:

  • be transparent about the information we collect and store about you and its use
  • comply with our obligations under UK data protection and privacy law.

The University publishes additional privacy notices applicable to other groups, facilities and activities. Subject to your circumstances, other notices may also apply to you so please read this privacy notice in conjunction with other applicable privacy notices that may be accessed via the University website.

Contact us

Information Security Management team

Office hours are 9.00am to 5.00pm, Monday to Friday

Oxford Brookes University
Headington Campus

See also


Third Parties that Oxford Brookes University may share your data with.

Please note that the exact third parties who Oxford Brookes shares your data with will depend on your status (student, member of staff, etc) and the course you are studying.

Third party



Provision of graduation certificates 

Abintegro Limited

Provision of an online careers platform

Advanced (E5)

Provision of finance, procurement and accounting management software


Document storage platform

Aluminati Network Group

Alumni contact and collaboration platform


SMS service for the University staff and students abroad (a traveller tracking system that provides advice in emergency situations)

Ardington Archives

Provision of archive storage


Table bookings at Brookes Restaurant

Blackbaud Inc.

Provision and hosting of Alumni CRM platform (Raiser’s Edge)

BlueRunner Solutions

Catering bookings

Brookes Union

Facilitation of Brookes Union membership

Calendly LLC

Web-based meeting scheduling and productivity application that integrates with Google Calendar (and other web services)

Clarivate Analytics (Converis)

Research Project Database


Staff HR database

Co-Sector (University of London)

Hosting of Moodle VLE

Hosting of Visa information / enrolment data (Arkivum)

Data Harvesting

International Student CRM



E-days Absence Management Ltd.

Recording of holidays and absences

Ede & Ravenscroft

Provision of Graduation gowns and photographs

Education & Skills Funding Agency

Statutory reporting


Provision and hosting of student record system

English Language Testing Ltd.

Provision of English language password tests used to recruit, support and retain students whilst upholding academic standards


Provision of support and preparation of Confirmation of Acceptance for Studies (CAS) for international applicants

European Mentoring and Coaching Council 

Programme accreditation


Event booking System


Provision of library management software

Gladstone Software

Brookes Sport membership management and billing


Provision of enterprise software and Brookes data hosting provider

Google Hangouts and Google Meet 

Provision of audio and video conferencing services (to include recording where necessary)

Green Inc.

Business School commercial information CRM platform

Health Education England - Intrepid Database

NHS Contract Payments

Higher Education Statistics Agency (HESA)

Statutory reporting


Provision of access and identity management services 

In-Tend Ltd.

Procurement and contract management platform

International Graduate Insight Group Limited (part of the Tribal Group)

Provider of Leavers Survey

Ipsos MORI

National Student Survey (NSS) providers


Login details may be shared with JISC as part of a pilot project concerning information security at Oxford Brookes University 


Provision of an online careers platform


Provision of e-books

Layershift Ltd.

ACCA database (UK datacentre)

LinkedIn Learning

Provision of expert led online training courses on IT, Business, careers and soft skills

Liquid Web LLC

ACCA database (US datacentre)

Lorensbergs Ltd

Platform used to provide online booking for guest and visitor parking as well as audio visual equipment bookings.

Mailchimp Inc.

Marketing and Communications web platform


Provision of University security services


Provision and hosting of library services platform

Office for Students (OFS)

Statutory reporting

Oxinet Ltd.

PEMS - Placement Management System


A platform used to store recorded teaching and academic contact sessions from Zoom and other lecture capture systems.  It is used to distribute, display, process, and store video, audio, written, and other content

PCMIS Health Technologies Ltd 

Information may be recorded in relation to any concerns about your wellbeing and/or referrals about your wellbeing 

Puzzel Ltd.

Provision of telecommunications services


Platform providing analytical tools for researchers 

QS Enrolment Solutions (formally Hobsons)

International student enrolment services

ServiceNow Inc.

IT and Estates service management platform

Simply Do Ideas Limited 

Access to an online sharing platform 

SOP Hilmbauer & Mauberger GmbH & Co KG

Provision of Mobility-Online student exchange management platform


Login details may be shared with Splunk as part of a pilot project concerning information security at Oxford Brookes University 


Provision of student accommodation management software

Student Loans Company (and overseas equivalents)  

Assistance with the administration and verification of student finance and to ensure public funds are used appropriately

SurveyMonkey Inc.

Survey management


Plagiarism and validation services

Tribal (i-Graduate)

Provider of leavers survey


Confirmation of accepting an offer to study at Brookes

University of Kent

Hosting of widening participation platform (HEAT database)

University of York

Provision and hosting of mental health case management software (PCMIS)

University of Arts London

Awarding Body for the Foundation Diploma in Art & Design

Warwick International

Provision of a platform to process occupational health records (eOPAS)

Zoom Inc. 

Provision of audio and video conferencing services (to include recording where necessary)