Your appointment

All about your appointment at the University, including information on the fee structure for payments, expenses and other information to fulfil your role during your tenure.

About your appointment


You will be paid a fee on receipt of your annual report, and reasonable expenses incurred in the course of carrying out your duties as an external examiner for Brookes will be reimbursed. As noted in the introduction, we are continuing to operate our external examiner system remotely, and you will only be asked to travel to campus/partner organisations if it is essential that a particular assessment is sampled in person (e.g. performances, exhibitions, practical examinations, practice placements).


The University will reimburse expenses incurred in the course of carrying out your duties as external examiner for Brookes, in accordance with the rates specified in the allowances section below. In the context that external examiners are primarily operating remotely except in exceptional circumstances, please check with your Programme Lead that they have gained authorisation from the Head of APQO for any in-person activities before you incur any personal expenses.

Expenses payments are governed by the University’s Expenses Policy, within the Financial Regulations, (you will need your Brookes staff number and password to log into this area) Both postgraduate and undergraduate external examiners’ expenses are paid gross, i.e. with no deduction of income tax/National Insurance contributions.

Expenses claims will only be reimbursed on production of receipts giving details of the expenses incurred. With the exception of car mileage claims, specific receipts for all goods or services being claimed for must be supplied (VAT receipts where this applies). All expenses claims are subject to the University's normal audit procedures, in accordance with its Financial Regulations.

All claims must be submitted via the University’s Online Expenses Management System. A video showing how to use the system is provided on this page. Once appointed, you will be sent an invitation to join the systems, through an email from Access Workspace. You will be registered for the service using the email address you supplied us with for correspondence purposes.

If you have any queries about using the expenses system, please email us at

Key Contacts - Academic Policy & Quality Office