Your appointment

All about your appointment at the University, including information on the fee structure for payments, expenses and other information to fulfil your role during your tenure.

About your appointment

Fees

You will be paid a fee on receipt of your annual report, and reasonable expenses incurred in the course of carrying out your duties as an external examiner for Brookes will be reimbursed.

The Academic Policy & Quality Office will arrange for payment of your fees on receipt of your annual report (for details about submission of reports, see section 8) - you do not need to make a separate claim for your fee.

Fees are processed in the pay run for the month following submission of the report, and the funds deposited in bank accounts on the last day of the month. The APQO will make arrangements to pay your fee using the bank account details you provided at the time you accepted your appointment as external examiner (or at the time of the most recent update request). Please notify us as soon as possible if these details change.

Expenses

The University will reimburse expenses incurred in the course of carrying out your duties as external examiner for Brookes, in accordance with the rates specified in the allowances section below. Expenses payments are governed by the University’s Expenses Policy, within the Financial Regulations, which can be found on the Expenses Policy webpage (you will need your Brookes staff number and password to log into this area) Both postgraduate and undergraduate external examiners’ expenses are paid gross, i.e. with no deduction of income tax/National Insurance contributions.

Expenses claims will only be reimbursed on production of receipts giving details of the expenses incurred. With the exception of car mileage claims, specific receipts for all goods or services being claimed for must be supplied (VAT receipts where this applies). All expenses claims are subject to the University's normal audit procedures, in accordance with its Financial Regulations.

All claims must be submitted via the University’s Online Expenses Management System. A video showing how to use the system is provided on this page. Once appointed, you will be sent an invitation to join the systems, through an email from Access Workspace. You will be registered for the service using the email address you supplied us with for correspondence purposes.

If you have any queries about using the expenses system, please email us at externals@brookes.ac.uk.

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