The University Timetabling and Room Bookings team is responsible for one-off bookings of University space on behalf of staff and students. Oxford Brookes Venues handles bookings for external clients for conferences, summer schools or other external purposes.
For bookings relating to the timetabling of teaching activity, please see our Timetabling webpages.
The University permits staff to book rooms for one-off University events (for example meetings, workshops or staff training sessions). Staff are not charged for these bookings.
Bookings made through the University Timetabling and Room Bookings Team require a minimum of 5 working days' notice.
Where a booking is made, either by an internal or external party, and a charge is applied, or the booking is for personal purposes, then a hire fee for the room will be charged to the event organiser and the booking should be processed through Oxford Brookes Venues.
An example situation may be a workshop organised by a Brookes academic department or member of staff where there is a charge for attending the workshop.
How to make a one-off room booking
For meeting rooms, please use CMISGo (online room booking system). If you see an error message when attempting to access CMISGo, please get in touch with the Room Bookings team so that they can set up your booking permissions. You do not need to request access to CMISGo via ServiceNow.
If you need to cancel or amend a booking under your name, please use CMISGo (Bookings > My bookings). Alternatively, please contact the Timetabling and Room Bookings team for any room cancellations or amendments.