Calculating annual leave, bank holidays and concessionary days for employees working part-time hours or compressed hours

Introduction

Oxford Brookes University is committed to a policy of equality of opportunity, recognising that flexible working practices, part-time working, job share and compressed hours offer benefits both for the organisation and for employees.

Employees working part-time or compressed hours are contractually entitled to annual leave, bank holidays and concessionary days in hours on a pro-rata basis.

Please note that there are some employees that changed their hours prior to 1st September 2004 and work at the beginning of the week, who continue to benefit from a full time bank holiday and concessionary day entitlement. The employee’s contract of employment and any addendums will confirm.

Calculating leave

Line managers of employees working part-time or compressed hours will need to calculate the entitlement to annual leave, bank holidays and concessionary days in hours on a pro-rata basis using the relevant annual leave calculator.

Line managers are responsible for ensuring that leave entitlements are correctly adjusted in People XD, taking into account any approved carry over or annual leave accrued during other leave types, at the start of the leave year.

Taking leave

When taking leave, employees must book the appropriate number of hours normally worked on the day that is being taken as annual leave, bank holiday or concessionary day on People XD.

Where an employee is entitled to more hours for bank holiday and concessionary days than are needed because of the way their working days fall, then the extra hours may be used as annual leave. Where an employee is entitled to less hours for bank holiday and concessionary days than are needed for the number of bank holidays and concessionary days that fall on their working days, they will be required to either use some annual leave, take unpaid leave, or make up the hours at some point during the week as agreed with their line manager.