As soon as any necessary immediate action has been taken, the accident/incident must be reported to the Safety Team by a member of staff present at the scene, or the individual involved in the accident/incident. Report the accident/incident using a form in ServiceNow.
Any serious accidents must be reported to the Safety Team immediately and the Accident/Incident Report Form completed as soon as possible.
The form must be completed within 3 days of the event. It is important that this reporting procedure is carried out promptly since it may be necessary under certain circumstances to:
- report the matter to the statutory enforcing authorities
- initiate either formal or informal investigations/enquiries
- record the details for legal and compensation cases.
The requirement to report an accident/incident applies equally if the person involved is a member of University staff, a student, visitor or contractor. In the case of contractors' staff, the person involved should also report the accident to his/her own manager/supervisor.
All incidents such as near misses or any dangerous occurrence that may have the potential for something serious must be reported.
Any accident/incident that occurs off-site whilst in the discharge of University business (e.g. field studies) resulting in the injured party being taken to hospital must be reported as soon as possible to the University Safety Team and the Accident/Incident Report Form completed as soon as possible. Any more minor accident/incident may be reported in the usual way on return to the University.
Any enquiries from The Press or other body about an accident/incident should be referred to the Vice Chancellors Group or delegated appropriate person for official comment. (This does not prejudice a Trade Union's right to comment under the auspices of the designated union).
Faculty/Directorate Administrators must ensure that if an accident/incident results in the injured person/s being absent from work for more than five days, excluding the day of the accident/incident but including weekends and public holidays, that the Safety Team be informed at once.
The Human Recourses Directorate, Safety Team and the Senior Occupational Health Advisor should be advised of the return of a member of staff from any period of absence resulting from injuries caused by an accident/incident whilst in the discharge of their duties.
The Safety Team should also be informed by the Personal Tutor, Dean of Faculty/Director of Directorate of any student absent from his/her course for more than three days as a result of an accident/incident occurring at the University.