Enrolment and fees

  • The first thing all new research students need to do - whether full-time or part-time - is to complete the Enrolment processes and become a student of the University. Enrolment is a prerequisite to application for registration for a University research degree, and you will need to complete annual enrolment every year until conferment of your degree.

    There are two stages to new student enrolment, Online Academic Enrolment and Face to Face Enrolment. Once you have confirmed acceptance of your offer of a place on one of our research degree programmes, you will be sent detailed instructions about how to complete new research student enrolment.

    Enrolment will take place with the Research Degrees Team, Student Central, Room 3, John Henry Brookes Building, Headington Campus, Gipsy Lane from 9.00am to 5.30pm, Monday to Friday during the week beginning Monday 17 September 2018.

    We will open until 6.30pm on Wednesday 19 September 2018 for students who are unable to come to the University during office hours.

    You will have completed the first stage of the enrolment process online and when you come in to complete Face to Face Enrolment, you will be asked to check the details you entered and confirmed during your Online Academic Enrolment.  You should also present the original documentation required to complete this stage of the enrolment process, such as certificates, Passports/ID etc.  

    All International students should complete both Online and Face to Face Enrolment by Friday 21 September 2018, and you must bring your passport, visa/Biometric Card with you to Face to Face Enrolment. 

    During face to face enrolment, we will also provide you with a brief induction to your programme, the support and training that is available for research students; advise you about the payment of fees and issue you with your Brookes student card. The student card will be your evidence that you are a student and enable you to have 24 hour access to various areas of the University, borrow books from the Library, activate your computer account and provide access to other University facilities.

    If you are in doubt about anything in these instructions regarding enrolment, please email researchenrolment@brookes.ac.uk or telephone the Research Degrees Team on +44 (0)1865 483869 or +44 (0)1865 4834244.

    Other research student enrolment dates for the academic year 2018/2019 are as follows:

    • January 2019 enrolment
      Enrolment will take place between Monday 21 January – Friday 25 January 2019
    • April 2019 enrolment
      Enrolment will take place between Monday 8 April  – Friday 12 April 2019 
  • You are required to provide proof of your higher education qualifications upon entry to the research degree programme (ie first degree, postgraduate or professional qualifications).

    Please make sure you bring the original certificate or a certified copy with you when you come to enrol.

    You are not an enrolled student of the University until your fees are paid. It is the University's policy to exclude any student who defaults on the payment of fees. Details of full-time and part-time research degree fees for the next academic year can be found at:  /studying-at-brookes/finance/

    Fees may be paid as part of a University funded Studentship and this will be organised by the Research Degrees Team as part of face to face enrolment.

    If you are a member of staff who is being funded by the University.  This should be done in consultation with your Line Manager and you must raise this as part of your annual PDR.  If agreed, you will then be required to make an application for Staff Development Funding.   Written confirmation that the fees will be paid from the Staff Development Fund and a charge code must be provided as part of the annual enrolment process and enrolment will not be completed until the financial part has been completed. Once approved you should email a copy of the confirmation notification to the Research Degrees Administrator: researchemrolment@brookes.ac.uk

    If your research degree is funded by a University or externally Funded Studentship, Sponsor, Employer or external loan, we will help you to complete the financial stage of Enrolment when you attend Face to Face Enrolment. 


    If you are receiving a grant or loan to cover the fees from an external provider, you must bring written notification of the award from the funding body. If your fees are being paid by your employer or another sponsor, you must bring a letter from them confirming their sponsorship for the duration of the programme. 


    Self-financed students in good financial standing are able to pay by credit/debit card at Student Central or by phone with Student Finance, via PiP or Bank transfer, once your academic enrolment has been completed.  Payment must be received to complete enrolment.


    If you are unable to pay your fees by the methods indicated above then it is possible to pay in full by cheque. Cheques should be made payable to Oxford Brookes University. We cannot accept post dated cheques.


    Your library/ID card will include a digital image of you. You are required to upload a photograph as part of Online Academic Enrolment.  However if you are unable to upload a photograph online, please email one to: researchenrolment@brookes.ac.uk prior to enrolment so that the card can be made up ready for your arrival. If you have not sent a photo prior to arriving for enrolment you will have to go and have your photograph taken manually and the card will be made at that point.
    All International students should bring their passport, visa/Biometric Card and where applicable ID cards with them to enrolment because the University is required to keep scanned copies of these documents as part of the UKVI regulations.

    Please ensure that when you come to complete Face to Face enrolment you have the following:

    ·         authorised staff development funding application; or


    ·         evidence that you have been awarded a studentship; or


    ·         letter from your employer, Loan company or sponsor, confirming that they will be paying your fees;


    ·          confirmation of how you will be paying the fees if you are self-financed and have not made a payment as part of Online Enrolment;




    ·         proof of your degree qualifications;


    ·         all International students must bring their Passport and BRP Card.





    Please note you will be expected to keep your library card for the duration of your research degree programme. You will, however, be required to check your enrolment record and complete fee enrolment on an annual basis in September.