Enrolment and fees

The first thing all new research students need to do - whether full time or part time - is to complete the Enrolment processes and become a student of the University.

Enrolment is a prerequisite to application for registration for a University research degree, and you will need to complete annual enrolment every year until conferment of your degree. New students will be expected to complete all stages of online enrolment by the date set out in the email you will receive from the Research Degrees Team.

Please note that there is no face-to-face enrolment, if you need to speak to us please email researchenrolment@brookes.ac.uk, and if it is not possible to resolve your query via email, we will arrange a date and time to speak to you via Google Meet Video Conferencing.

Online Enrolment

Prior to the start of your course, all applicants with unconditional firm offers will receive two emails:

The first email will contain your username, which is the ID number you will use for all University services.
The second email will be sent shortly after the first one, and will contain your Password which must be used to logon to complete online enrolment.

Once you receive the second email, you can begin the Online Enrolment and view your student information.

You should then log in to your Student Information and follow the instructions you will be given on each screen to help you to complete enrolment. Each screen will provide clear instructions about what you need to do to complete and save the information you are providing or updating.

You should aim to complete the online enrolment, including uploading a digital photograph, as set out in the email your will receive from the Research Degrees Team.

If you are unable to complete this stage by the deadline, please contact the Research Degrees Team (researchenrolment@brookes.ac.uk) and we will advise you further about how to complete the online enrolment.

Financial Enrolment

In order to complete this stage you will be asked to complete the following:

Review your account summary and confirm that the fee quoted for the whole year is correct;

Provide funding details e.g. whether you are sponsored or paying your own fees – please note that if you are in receipt of a Doctoral Loan, the University classes you as self-funded, however please enter details about the loan in the appropriate section.
Consent to the payment of tuition fees. (you do not actually make a fee payment in this section)

You are not a student of the University until your fees are paid. There is no payment made during the Online Financial Enrolment stage, but once you have completed the online enrolment process you will need to go to the ‘My Accounts’ section of your Student Information to make payment of the first instalment of your tuition fees. Fees can be paid in three instalments each academic year, in September, January and June.

Please note that it is the University's policy to exclude any student who defaults on the payment of fees, and details of the full-time and part-time research degree fees for the 2023/2024 academic year can be found at the postgraduate research fees page.

If you are funded by a University Studentship and will be receiving an annual bursary, please complete the attached Bank details form and return it to us at researchenrolment@brookes.ac.uk as soon as possible, so that your payment instalments can be set up ready for the first payment to be made directly into your bank account as soon as possible following completion of enrolment. Even though your tuition fees will be covered by your studentship you will still need to complete both Academic and Financial Enrolment declaring that you are a sponsored student.

When enrolment has been completed, your student card will be produced and sent to you within a maximum of 8 weeks from enrolment. You will be able to access all university services and facilities you need for your programme using you Student ID and password.

Additional information

Should you encounter any difficulties with your Academic or Financial Enrolment, please contact us in the Research Degrees Team by email at: researchenrolment@brookes.ac.uk

Please note that all students are required to re-enrol every twelve months to confirm their attendance and engagement with their programme, update their details and pay any fees that are due. If you do not enrol as required, you will lose access to University facilities (e.g. email, library, PC network, Student Information etc).

If you are in doubt about anything in these instructions regarding enrolment, please email researchenrolment@brookes.ac.uk

We look forward to welcoming you to Oxford Brookes.

To note that the annual entry points each academic year are: September, January and June.

Verification of qualifications

You are required to provide proof of your higher education qualifications upon entry to the research degree programme (ie first degree, postgraduate or professional qualifications).

Please make sure you bring the original certificate or a certified copy with you when you if you are completing face to face enrolment.

University fees

You are not an enrolled student of the University until your fees are paid. It is the University's policy to exclude any student who defaults on the payment of fees. Details of full-time and part-time research degree fees for the next academic year can be found at the postgraduate research fees page.

Fees can be paid in three instalments each academic year, in September, January and June.

Fees may be paid as part of a University funded Studentship and you will be required to state that you are sponsored when completing online Financial enrolment.

If you are a member of staff who is being funded by the University. This should be done in consultation with your Line Manager and you must raise this as part of your annual PDR. If agreed, you will then be required to make an application for Staff Development Funding.

You must state that you are being sponsored when completing online Financial enrolment and in addition, written confirmation that the fees will be paid from the Staff Development Fund and a charge code must be provided as part of the annual enrolment process and enrolment will not be completed until the financial part has been completed. Once approved you should email a copy of the confirmation notification to the Research Degrees Team: researchenrolment@brookes.ac.uk

Payment / proof of funding

If your research degree is funded by a University or externally Funded Studentship, Sponsor, Employer or external loan, we will help you to complete the financial stage as part of online enrolment.

If you are receiving a grant or loan to cover the fees from an external provider, you must bring written notification of the award from the funding body. If your fees are being paid by your employer or another sponsor, you must bring a letter from them confirming their sponsorship for the duration of the programme.

Self-financed students in good financial standing are able to pay fees in three instalment by credit/debit via the online enrolment system.

Photo upload

Your library/ID card will include a digital image of you. You are required to upload a photograph as part of Online Enrolment - this is the last part of enrolment and should be completed online. You card will be sent to you when enrolment has been fully completed.

However if you are unable to upload a photograph online, please contact the Research Degrees Team: researchenrolment@brookes.ac.uk

Passport / ID card

All international students must complete the visa enrolment stage with the Compliance Team before enrolment can be fully completed.

Enrolment checklist

Please ensure that before completing online enrolment you have already submitted the following documents as part of your application and have all the necessary information ready:

authorised staff development funding application; or
evidence that you have been awarded a studentship; or
letter from your employer, Loan company or sponsor, confirming that they will be paying your fees;
confirmation of how you will be paying the fees if you are self-financed and have not made a payment as part of Online Enrolment;
proof of your degree qualifications;
all International students must bring their Passport and BRP Card.

Subsequent enrolment

Please note you will be expected to keep your library card for the duration of your research degree programme. You will, however, be required to check your enrolment record and complete fee enrolment on an annual basis as part of online enrolment.

Enrolment and fees

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