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first thing all new research students need to do - whether full time or part
time - is to complete the Enrolment processes and become a student of the
is a prerequisite to application for registration for a University research
degree, and you will need to complete annual enrolment every year
until conferment of your degree. New
students will be expected to complete all stages of enrolment between Monday 20 January 2020 and Friday 24 January 2020.
you have confirmed acceptance of your offer of a place on one of our research
degree programmes, you will be sent instructions by email shortly about how to
complete new research student enrolment.
enrolment comprises two stages: academic and financial enrolment.
As part of the academic enrolment all students will be
asked to update their:
Academic Enrolment is completed you are then required to complete Financial
Enrolment (if applicable)
As part of the financial enrolment all students will
Only on completion of Academic and where appropriate
Financial Enrolment, you will then be fully re-enrolled for 2019-20 academic
Full-time students should complete face-to-face
enrolment which will take place with the
Research Degrees Team, Student Central, Room 3, John Henry Brookes Building,
Headington Campus, Gipsy Lane from 9.00am to 5.30pm, Monday to Friday during
the week beginning Monday 20 January 2020. You must have completed the both stages of
the enrolment process online before you come in to complete Face-to-Face
Enrolment. At this point, you will be
asked to check the details you entered and confirmed during your Online
Academic Enrolment. You should also present the original documentation required
to complete this stage of the enrolment process, such as certificates,
Part-time students are not required to attend face-to-face
enrolment, unless you would like to come in and complete that stage in
person. We will send you the Student
card and enrolment pack, once all the stages of online enrolment have been completed
if you would like to come in to complete enrolment, we will open until 6.30pm
on Wednesday 22 January 2020 for students who are unable to
come to the University during office hours.
All international students must
complete Visa enrolment before coming to complete face-to-face enrolment with
the Research Degrees Team. Visa enrolment
will take place in Room 4 in Student Central in the John Henry
Brookes Building - Gipsy Lane site. When you have
completed that stage, please remember that you must bring your
passport, Visa/Biometric Card with you to Face-to-Face Enrolment with the
Research Degrees Team.
During Face-to-Face Enrolment, we will also
provide you with:
If you are in doubt about anything in these instructions
regarding enrolment, please email firstname.lastname@example.org or telephone
the Research Degrees Team on +44 (0)1865 483869
or +44(0)1865 4834244.
Other research student enrolment dates for the
academic year 2019/2020 are as follows:
6 April 2020 - 9 April 2020
You are required to provide proof of your higher education qualifications upon entry to the research degree programme (ie first degree, postgraduate or professional qualifications).
Please make sure you bring the original certificate or a certified copy with you when you if you are completing face to face enrolment.
You are not an enrolled student of the University until your fees are paid. It is the University's policy to exclude any student who defaults on the payment of fees. Details of full-time and part-time research degree fees for the next academic year can be found via the link below.
Fees and finance
Fees may be paid as part of a University funded Studentship and you will be required to state that you are sponsored when completing online Financial enrolment.
If you are a member of staff who is being funded by the University. This should be done in consultation with your Line Manager and you must raise this as part of your annual PDR. If agreed, you will then be required to make an application for Staff Development Funding.
You must state that you are being sponsored when completing online Financial enrolment and in addition, written confirmation that the fees will be paid from the Staff Development Fund and a charge code must be provided as part of the annual enrolment process and enrolment will not be completed until the financial part has been completed. Once approved you should email a copy of the confirmation notification to the Research Degrees Administrator: email@example.com
If your research degree is funded by a University or externally Funded Studentship, Sponsor, Employer or external loan, we will help you to complete the financial stage as part of online enrolment.
If you are receiving a grant or loan to cover the fees from an external provider, you must bring written notification of the award from the funding body. If your fees are being paid by your employer or another sponsor, you must bring a letter from them confirming their sponsorship for the duration of the programme.
Self-financed students in good financial standing are able to pay fees in three instalment by credit/debit card at Student Central or by phone with Student Finance. Payment must be received to complete enrolment.
Your library/ID card will include a digital image of you. You are required to upload a photograph as part of Online Enrolment - this is the last part of enrolment and should be completed online.
However if you are unable to upload a photograph online, please email one to: firstname.lastname@example.org so that the card can be made up and either collected when you arrive at the University or be sent to you if you are a part-time student. If you have are not able to upload or send a photo you will have to go and have your photograph taken manually and the card will be made at that point.
Please ensure that if you are going to attend Face-to-Face enrolment that you have the following: