Enrolment and fees

  • The first thing all new research students need to do - whether full time or part time - is to complete the Enrolment processes and become a student of the University. 

    Enrolment is a prerequisite to application for registration for a University research degree, and you will need to complete annual enrolment every year until conferment of your degree.  New students will be expected to complete all stages of enrolment between Monday 20 January 2020 and Friday 24 January 2020.

    Once you have confirmed acceptance of your offer of a place on one of our research degree programmes, you will be sent instructions by email shortly about how to complete new research student enrolment.

    Online enrolment comprises two stages: academic and financial enrolment.

    As part of the academic enrolment all students will be asked to update their:

    • Personal information
    • Address
    • Emergency contact(s)
    • Employability information

    When Academic Enrolment is completed you are then required to complete Financial Enrolment (if applicable)

    As part of the financial enrolment all students will need to:

    • Review account summary
    • Provide funding details
    • Consent to the payment of tuition fees

    Only on completion of Academic and where appropriate Financial Enrolment, you will then be fully re-enrolled for 2019-20 academic year.

     

    Full-time students should complete face-to-face enrolment which will take place with the Research Degrees Team, Student Central, Room 3, John Henry Brookes Building, Headington Campus, Gipsy Lane from 9.00am to 5.30pm, Monday to Friday during the week beginning Monday 20 January 2020.  You must have completed the both stages of the enrolment process online before you come in to complete Face-to-Face Enrolment.  At this point, you will be asked to check the details you entered and confirmed during your Online Academic Enrolment. You should also present the original documentation required to complete this stage of the enrolment process, such as certificates, Passports/ID, etc.  

    Part-time students are not required to attend face-to-face enrolment, unless you would like to come in and complete that stage in person.  We will send you the Student card and enrolment pack, once all the stages of online enrolment have been completed as required.

    However, if you would like to come in to complete enrolment, we will open until 6.30pm on Wednesday 22 January 2020 for students who are unable to come to the University during office hours.

    All international students must complete Visa enrolment before coming to complete face-to-face enrolment with the Research Degrees Team.  Visa enrolment will take place in the Library Training Room in the Forum of the John Henry Brookes Building.  When you have completed that stage, please remember that you must bring your passport, Visa/Biometric Card with you to Face-to-Face Enrolment with the Research Degrees Team. 

    During Face-to-Face Enrolment, we will also provide you with:

    • a brief induction to your programme
    • the support and training that is available for research students
    • advise you about the payment of fees
    • issue you with your Brookes student card. The student card will be your evidence that you are a student and enable you to have 24-hour access to various areas of the University, borrow books from the Library, activate your computer account and provide access to other University facilities. 

    If you are in doubt about anything in these instructions regarding enrolment, please email researchenrolment@brookes.ac.uk or telephone the Research Degrees Team on +44 (0)1865 483869 or +44(0)1865 4834244.

    Other research student enrolment dates for the academic year 2019/2020 are as follows:

    6 April 2020 - 9 April 2020


     

       

  • You are required to provide proof of your higher education qualifications upon entry to the research degree programme (ie first degree, postgraduate or professional qualifications).

    Please make sure you bring the original certificate or a certified copy with you when you if you are completing face to face enrolment.

    You are not an enrolled student of the University until your fees are paid. It is the University's policy to exclude any student who defaults on the payment of fees. Details of full-time and part-time research degree fees for the next academic year can be found via the link below.

    Fees and finance

    Fees may be paid as part of a University funded Studentship and you will be required to state that you are sponsored when completing online Financial enrolment.

    If you are a member of staff who is being funded by the University.  This should be done in consultation with your Line Manager and you must raise this as part of your annual PDR.  If agreed, you will then be required to make an application for Staff Development Funding.  

    You must state that you are being sponsored when completing online Financial enrolment and in addition, written confirmation that the fees will be paid from the Staff Development Fund and a charge code must be provided as part of the annual enrolment process and enrolment will not be completed until the financial part has been completed. Once approved you should email a copy of the confirmation notification to the Research Degrees Administrator: researchemrolment@brookes.ac.uk

    If your research degree is funded by a University or externally Funded Studentship, Sponsor, Employer or external loan, we will help you to complete the financial stage as part of online enrolment.

    If you are receiving a grant or loan to cover the fees from an external provider, you must bring written notification of the award from the funding body. If your fees are being paid by your employer or another sponsor, you must bring a letter from them confirming their sponsorship for the duration of the programme. 

    Self-financed students in good financial standing are able to pay fees in three instalment by credit/debit card at Student Central or by phone with Student Finance.  Payment must be received to complete enrolment.

    Your library/ID card will include a digital image of you. You are required to upload a photograph as part of Online Enrolment - this is the last part of enrolment and should be completed online. 

    However if you are unable to upload a photograph online, please email one to: researchenrolment@brookes.ac.uk  so that the card can be made up and either collected when you arrive at the University or be sent to you if you are a part-time student. If you have are not able to upload or send a photo  you will have to go and have your photograph taken manually and the card will be made at that point.

    All international students must complete the visa enrolment stage with the Compliance Team before completing face to face enrolment with the Research Degrees Team.  When attending face to face enrolment you should bring your passport, visa/Biometric Card.

    Please ensure that if you are going to attend Face-to-Face enrolment that you have the following:

    • authorised staff development funding application; or
    • evidence that you have been awarded a studentship; or
    • letter from your employer, Loan company or sponsor, confirming that they will be paying your fees;
    • confirmation of how you will be paying the fees if you are self-financed and have not made a payment as part of Online Enrolment;
    • proof of your degree qualifications;
    • all International students must bring their Passport and BRP Card.
    Please note you will be expected to keep your library card for the duration of your research degree programme. You will, however, be required to check your enrolment record and complete fee enrolment on an annual basis in September.