Use EndNote

• EndNote is a service which allows you to collect, store and manage your own collection or 'library' of references. You can transfer references from many library catalogues and databases into your EndNote Library. You can also use EndNote to create in-text citations and bibliographies in Word documents, formatted in the style of your choice.
• EndNote online is entirely web based.  Endnote21 is a desktop version which has some additional features.
• To see which version best meets your needs, go to the Clarivate web site to view an in-depth comparison of the different versions.
• Both Online and EndNote21 versions are free to use for all our staff and students.
• If you use both versions, you can use the sync process to synchronize your libraries.
• Check the EndNote Online support pages for details of which web browsers and word processing packages EndNote Online is compatible with.

• Go to EndNote Online
• On the EndNote Online home page, click on the ‘Register’ box right of screen and enter your email address to start the registration process. You can use your Oxford Brookes email or a personal email address.
• Next choose a password for your EndNote Online account.
• You will be sent an activation email to the address you have provided. Note that if you are using Google Mail, you may see a warning message saying that the activation email looks suspicious. This is due to the settings of Google Mail and is nothing to worry about. Just click on the link in the activation email to activate your EndNote Online account.
• It is possible to change both your password and email address if necessary. To do this, log in to your EndNote Online account and select 'Options' from the top tab, then choose 'Password' or 'Email Address', as appropriate.
• If you use the Web of Science database and have already set up a personal account with this, then an EndNote Online account will also have been created for you automatically. Your login details will be the same for both accounts – your email address and a chosen password.

In order to use the Oxford Brookes Harvard styles and many others, you will need to make sure that your EndNote Online account is linked to your Oxford Brookes account - this is known as "roaming access".

To check whether you have roaming access activated, go to EndNote Online and log into your account. Choose the 'Options' tab and then 'Subscription'. You'll see your account information which will indicate whether you currently have roaming access or not. If you haven't got roaming access, sign out of your account and follow these steps:

• Close EndNote and Word if open, then go to the Library page 
• Look for the search box and click on the 'Databases' tab.
• Click on the 'W' yellow box, as we need to look up Web of Science. This will open LibrarySearch. Click on the option for 'Web of Science'.
• When you do this, the entry for Web of Science will be shown. Please click on the link that says 'Search Collection Directly at the Provider'
• If prompted, sign in with your Oxford Brookes ID and password.
• Click on the 'Products' option on the black toolbar. From the drop down menu, select EndNote. 
• You’ll then be returned to the EndNote Online sign in page. Sign back in with your email address and EndNote password. Choose 'Options' and then 'Subscription' (as above) to check your roaming access has been activated.

Anyone can create an EndNote Online account. You can still use EndNote Online after you leave Oxford Brookes but you will need to change the email address details if you used your Oxford Brookes email when you registered. Log in to your EndNote Online account and select 'Options' from the top tab, then choose 'Email Address'. Note that when you have left Oxford Brookes you will not have access to as many referencing styles in EndNote Online, including the Oxford Brookes Harvard style.

• Endnote21 is available to use on your own Mac/Windows computer and on all university networked pcs
• Access EndNote21 via AppsAnywhere
• Do not install your library on a cloud storage service such as Google Drive or One Drive
• Your EndNote library will be stored separately from the software, often in your documents folder etc.
• If you're considering using the software and want to know if it would work with your computer and word processing software, check the compatibility and system requirements for Mac and Windows machines on the Thomson Reuters web site.

• The Sync feature allows you to synchronize the references (including file and figure attachments) in your EndNote21 library with the references in your EndNote Online library.
• Click the Sync button in the toolbar (blue circle with 2 arrows) to login to your EndNote Online account.
• The Sync process should automatically begin synchronizing your EndNote21 references with your EndNote Online references so that an exact match exists in both libraries.
• Note: The library that you want to sync must be open and currently active to perform the Sync process. You cannot initiate the Sync process in Online Mode.

• Details of the compatibility and system requirements for Mac and Windows machines are available from the Clarivate web site.
• EndNote Cite While You Write and word processor compatibility is variable. The latest version of EndNote is compatible with Word 2016, and the EndNote Cite While You Write plug-in will work also with the following Mac word processing software:
• Microsoft Word for Macintosh: 2008 (SP1), 2011
• Apple® Pages ’09; Apple® Pages 5
• Please note that the plug-in must be installed if you wish to have integration between EndNote and your word processing software.
• Instructions on installing the plug-in are provided by Clarivate.

In EndNote Online

• Click on the Collect tab, then New Reference
• EndNote Online saves each field as you add it.

In EndNote21

• Click References and then New Reference.
• Click on File, Save and then File, Close Reference.

For both versions

• Select the Reference Type that is most appropriate and then type or copy and paste your information into the relevant field boxes.
• The format for author is Smith, J. and each additional author must be entered onto a separate line.
• For corporate authors, insert a comma at the end to ensure it displays correctly eg Oxford Brookes University.

How to add items from LibrarySearch to EndNote Online

• Transfer a single reference by clicking on the 'Cite' option next to the record details and then click on 'Export to EndNote'.
• Transfer a batch of references by clicking on the 'Save' option to the right of each. Click on ‘My items’ top right once you’ve finished selecting. On the 'My items' screen click on the 'Cite' option above the list of references. Click on 'Export to EndNote'.
• When you click on 'Export to EndNote', this will download the file to your PC. Note that depending on your browser you may be able to directly export the references from LibrarySearch to EndNote, by double clicking on the file.

Import the file into EndNote Online

• Hover over the 'Collect' tab and click on the option 'Import references'
• Click on 'Choose', browse for your saved file and select it.
• For 'Import option', select RefMan RIS from the drop-down list. This list has hundreds of lines, so you'll have to scroll down it quite a way to see RefMan RIS.
• Tip: You can save this as a favourite import option if you're going to be using it regularly.
• For the 'To' option, select the group in your library you'd like the reference to go into. If you haven't made any groups, just add it to 'Unfiled'
• Click 'Import'.

Import the file into EndNote21

• Click on 'File' then 'Import' and select the option for 'File'
• In the 'Import File' box, select the file you downloaded
• In the 'Import Option' box, select 'Reference Manager (RIS)' from the drop-down list.
• Click the 'Import' button.

The method for adding references will vary according to database. Below we have included instructions for our most well used databases. If the database you wish to use is not listed below, you may find it on our complete guide to exporting references (pdf or word) for EndNote Online or for EndNote21.

EBSCO databases (including Academic Search Complete, British Education Index, Business Source Complete, CINAHL, MLA International Bibliography, PsycINFO, SPORTDiscus)

How to add references from EBSCO databases to EndNote Online

• Run search on database, then select records by clicking in the numbered box on the left of the reference.
• Click the quotation mark symbol ("Cite") at the top of the list of references
• For EndNote Online: select Export to EndNote Web.  The references will be transferred directly to your EndNote Online library.  If this fails to work, select Export in RIS format.  Then import the file using the method for adding references from LibrarySearch
• For EndNote Desktop: select Export in RIS format.  Then import the file using the method for adding references from LibrarySearch.

Web of Science

• Run search on database, then select references on a page of results by clicking in the checkbox next to each.

• Select 'Add to marked list' before advancing to another page of results
• When you have added all the references you require to your list, go to 'Marked list'
• Click on the dropdown option to 'Save to EndNote online'

Adding references by importing RIS files

This method will apply for any database that exports files in RIS format (including ProQuest databases such as British Nursing Index and IBSS, Cochrane Library, Emerald Insight, JSTOR and Science Direct).

• Run search on database and then select the records required.
• Look for an ‘export’ option (it may be ‘save’ and you may initially have to look for a list of ‘marked record’).
• Export to ‘RIS’ format.
• Save the file - give it a name and save to folder of your choice.
• For EndNote Desktop: go to your library and import the saved file using Reference Manager (RIS) as the import option.
• For EndNote Online: go to your library and click on the Collect tab. Choose Import References. Browse for your saved file and then select the import filter RefMan RIS. Click on Import.

To export an article from BrowZine to EndNote, click the academic cap icon shown below the article's title and authors; this same icon is also shown under saved articles in "My Articles." This will display a number of options including exporting an EndNote RIS format file.

• Download the PDF to your computer or to a drive or storage device.
• Highlight the relevant reference in your EndNote Library and click on the paperclip icon at the top of the preview panel (Desktop) or underneath the reference (Online) and select 'attach files'. 
• In the dialogue box, browse for the file you wish to upload. Click "Open" and a copy of the file will be attached to the reference in your EndNote Library.

Available in EndNote21 only, this is a quick and easy method of building your EndNote library, useful if you already have a number of saved PDFs. You can import PDFs individually or in batches. EndNote will create a record for each and automatically attach the PDF to it. Note that it is necessary for the PDF to include a DOI for this to work properly. If a PDF does not include a DOI then most of the fields in the EndNote record would be blank and you'd have to manually add the details (see Adding manually, above).

To import one or more PDFs into EndNote:

• Open your EndNote library and click on the 'File' option on the menu bar. Select 'Import'.
• Select either 'File' (to upload one item) or 'Folder' (to upload several PDFs).
• In the dialogue box that has opened, click on the 'Choose' button and navigate to the folder containing your PDF(s).
• If you are importing a single file you will need to set the Import Option to 'PDF' using the dropdown list provided (if you are importing a folder, this will be already set).
• Click on the 'Import' button to create records in your EndNote library for each item you are importing.
• Check the records to see if any require editing. Remember that any records created from PDFs that do not include a DOI may have most fields left blank so you will need to manually add the details.

The Online Search feature allows you to connect to remote databases and library catalogues and search for references. However, it is not currently possible to connect to the Oxford Brookes LibrarySearch system through the Online Search option, nor are the vast majority of our databases accessible via Online Search. It is advisable to use the methods described in the sections above for adding references to your EndNote Library.

You can store references within a Library in groups, and references can belong to more than one group. This is more versatile than having separate libraries as you do not need to duplicate key references and can have a group for each project you are working on. Groups appear under My groups on the left of the EndNote screen.

To create and add references to a group in EndNote Online:

• Click on the Organize tab and select Manage My Groups.
• Click on the New Group button at the bottom of the table.
• You'll be prompted to type in a name for this group and click on OK.
• Click on the on My References tab and you will now see the new group listed under My References on the left of the screen.
• Click on the My References tab to display all your references.
• Use the drop-down menu above the list of references to add these references to a specific group (or create a new group).
• Click in the check box next to the references you wish to add to a group.

To create and add references to a group in EndNote21:

• Click on Groups and then Create Group. Name your group.
• Highlight the reference(s) you want to move into the group, and either drag into that group folder or go to Groups, Add references to and select the desired group.
• Double click on the group to display just those references.

• On EndNote Online use the Quick Search box on the left to search through all of your references or those in specific groups.
• On EndNote Desktop use the search window at the top of the screen.

• When you import a file into EndNote Online, a long list of import options are shown.
• To only display your most used import options, click select favorites, then from the list in the left column select an import option (eg RefMan RIS) and then copy to favorites. 
• The import options in the right column are now your favorites and only they will appear in future.

• If you are using EndNote Online, you will need to download the Cite While You Write plug-in to create bibliographies in Word or Pages.
• Log into your EndNote Online account and choose the 'Downloads' tab, then download the Cite While You Write plug-in for Windows or Mac as appropriate. If using Chrome, there is an issue with downloading the Cite will you write plugin from EndNote online.

  Please right click on the Download Windows/Download Macintosh link and select 'Open Link in New Tab" and you can start the download. Do not left click, as nothing will happen.

• Once you've installed the plug-in, you should see the EndNote toolbar when you open Word. 
• You can check the EndNote support pages for full details of which web browsers and word processing packages EndNote Online is compatible with. 

On EndNote21:

• Brookes Harvard style is preloaded if you are using EndNote21 via Apps Anywhere. 
• If you have your own EndNote software, you’ll need to download the Brookes Harvard styles from RADAR (requires an Oxford Brookes login) and save them in your EndNote Styles folder (on your C:\ drive choose Program Files, EndNote, Styles).

On EndNote Online:

• BrookesHarvard styles will be in the long list of available styles.  To only show your most used styles, follow the instructions below for 'setting favourite styles on EndNote Online'.
• If your BrookesHarvard style has disappeared, you may need to reactivate your roaming access.  See the section above 'getting started with EndNote'.

There are lots of referencing styles available on EndNote.  To save you from scrolling through a long list each time you want to find your preferred style, you can create a list of favourites.  

• Log into your EndNote Online account.
• Select the Format tab and then Bibliography
• Select Favourites then find the referencing style you want to use in the All box. The local styles BrookesHarvard and BrookesHarvardAllAuthors have been added to this list. Add the style to the My Favorites box using the Copy to Favorites button.

Some publishers or academics (especially in the sciences) require a different practice for citing multiple authors, so we have created 2 styles to accommodate this. Check with your department if you're unsure.

• BrookesHarvard uses et al for four or more authors.
• BrookesHarvardAllAuthors lists all authors regardless of number, so is commonly preferred in science subjects.

Many referencing styles are available on EndNote desktop, including these styles recommended at Oxford Brookes:

• Chicago 16th A (History; History of Art)
• MHRA (Music; English & Drama)
• APA 6th style (Psychology)

NB There are some variations in local practice at Oxford Brookes, so we recommend you check with your department about what they require and whether the EndNote style is acceptable.

We have produced a list of EndNote reference types you should use for each source.  If you come across a source that is not mentioned in the list, please contact the EndNote team on lr-endnote@brookes.ac.uk.

Please note: the list applies to BrookesHarvard and BrookesHarvardAllAuthors styles only.

In EndNote Online:

• Select the Format tab and then Bibliography.
• Use the drop-down menu to select your entire Library of references, a specific group or a Quick List
• Use the second drop-down menu to select a bibliographic style.
• Choose the appropriate format for your bibliography (HTML, plain text, rich text).
• You can save, email or preview and print this bibliography.

In EndNote21:

• Select the references or Group that make up your bibliography
• Click File and then Export...
• Give the file a name, select a file type (typically this will be Rich Text Format) and an output style (which is the same as reference style)
• Choose where you want to save the file to and click Save
• The file you have just saved contains your bibliography in the reference style that you chose. You can copy and paste this bibliography onto the end of a Word document if you wish to do so.

You can easily add specific page numbers or customize citations in other ways but you need to do this via the EndNote toolbar in Word, rather than by making manual changes:

• Click on the first formatted citation you wish to change.
• From the EndNote toolbar in Word, choose Edit & Manage Citation(s). You'll see an "EndNote Edit & Manage Citations" dialog box.
• To add a page number or page range at the end of the citation, just type the relevant page number(s) in the Pages box and click OK. EndNote will automatically add p/pp as appropriate, so your new citation will look something like this: (Kelly, 2005 p.162).
• You can also use the Edit Citation(s) option to customize citations in other ways, for example to exclude the author's name or year if you have already mentioned them in the context of the sentence. Use the Prefix or Suffix boxes to enter text that you want to appear immediately before or after the citation text.