For teaching staff

Lectures, seminars and classes

• If you are delivering a lecture or seminar presentation, you may use any image to illustrate a point that you are making. You should always include an acknowledgement of the source of the image.
• If you wish to use an image which does not illustrate a point in your teaching, you should only use an image where you have explicit permission for this sort of re-use - see guidelines below on Image sources and Finding images that are free to use.

Images in the VLE

• If you use images in your teaching and you wish to make your lecture slides or teaching material available in your Brookes Virtual course for Brookes registered students, follow these guidelines.
• You must set your lecture slides in a context that makes it clear how they relate to the teaching of the course. All the images in the slides should illustrate points you are making in your teaching.
• If you provide other images in the VLE, you must relate them clearly to a particular learning activity or make it clear how they illustrate points in your teaching.
• You should always include an acknowledgement of the source of the image.
• The guidelines above are based on the legal exception of fair dealing with a work for the purpose of illustration for instruction.

The sites below contain images which may be used for teaching, in the VLE and for other educational purposes. They may only be used for teaching Brookes registered students; they should not be used on open web sites or MOOCs.

• ARTstor - high quality art historical images useful for a wide range of subjects
• Bridgeman education - art historical images useful for a wide range of subjects
• British cartoon archive - cartoons from newspapers and other sources going back to the 19th century, particularly strong for politics and news coverage. Note: First-time users will need to register. To download images please first run a search. After searching, click on 'Use this image', select 'non-commercial educational context in the UK' (if appropriate), pick Brookes from the list of institutions and read and agree to the terms and conditions before proceeding. Please login with your Brookes username and password. You will then be presented with the option to download the image.

Finding images that are free to use

• If you want to find images for use on open web pages, or for MOOCs, or for publication, you will need to have permission from the rightsowner of the images.
• There are a number of images and image sites on the internet where the rightsowners explicitly give permission for their images to be reused. You may use these images under the terms and conditions set by their rightsowners. Sometimes these sites will use Creative Commons licences.
• Sites like Wikimedia Commons and Flickr contain images uploaded by contributors and often contain material that has been illegally copied. You should only use images from websites if you are confident that the person who uploaded the image is the person who created or owns the copyright in the image. Also, some non-UK websites may give copyright advice which does not apply in the UK.
• More detailed guidance is available via the Moodle course Copyright and Publication; anyone at Brookes can enrol themselves on the course, which takes about an hour to complete.
• See the following page for more advice:
• Intellectual Property Office Copyright Notice: digital images, photographs and the internet

Lectures, seminars and classes

• You may play films, video, DVDs and television programmes in lectures or seminars delivered to Brookes students.
• You may copy clips to show in lectures and seminars in order to illustrate a point in your teaching. Any clips should be short and no longer than is necessary to illustrate the points you wish to make.

Television programmes

• The Library subscribes to Box of Broadcasts. This service gives you access to thousands of recorded radio and TV programmes. It allows you to record programmes which will then be stored on the database. You can create clips and playlists of programmes or clips. You may use Box of Broadcasts to show programmes to Brookes students for educational purposes.

Film, video, DVDs and television programmes in the VLE

• You may include clips from this sort of material in the your Brookes Virtual courses for Brookes registered students if you follow these guidelines.
• Each clip should be short and no longer than is necessary to illustrate the points you wish to make.
• You must set the clip in a context that makes it clear how it relates to a point you want to illustrate or to a particular learning activity.
• You should always include an acknowledgement of the source of the clip.

Embedding links to film, video and TV programmes

• You may embed links in your VLE courses to videos from services like Box of Broadcasts or YouTube. If you want to embed a link to material in a site like YouTube, you should check first to make sure that the material has not been uploaded illegally. You should only link to material if you are confident that the person or organisation that uploaded the material is the rightsowner of the material.

Other uses of film and video

• You may only show film, video, DVDs or TV programmes to Brookes students in connection with their course. You must not show this sort of material to Brookes students for recreational purposes (unless you have obtained a licence which allows this).
• You must not show this sort of material to people who are not Brookes students (for example people attending a public lecture, prospective students, students' parents) unless you have obtained a licence which allows this.

If you want to record your lecture and put it on the VLE, you will need to consider the following issues.

Copyright

• Your lecture capture must exclude streamed content from sources like Box of Broadcasts, iPlayer, or YouTube. If you play DVDs, television programmes or music during your lecture, you must exclude these from the lecture capture. It should be possible to use the lecture capture software/equipment to exclude copyright material (e.g. by pressing a pause button).
• You should be careful about including in your lecture capture other copyright material such as images and web pages.
• You may be able to include in your lecture capture limited extracts from copyright material if they are intended to illustrate a point in your teaching. Anything you include should be limited to what is necessary to illustrate the points you wish to make. You should always include an acknowledgement of the source of any copyright material.

Consent

• You should always inform students attending the lecture that it is being recorded. You should consider whether students attending the lecture will need to give consent to the recording.

Further information and help

• Further guidelines on Recording lectures are provided by JISC.
  
• See also copyright guidelines on Using images in teaching and coursework and Using film and video in teaching and coursework above.
  

The Copyright Licensing Agency (CLA) Licence allows the photocopying of book chapters and journal articles for teaching staff who wish to give students handouts under the conditions described here.

• The CLA limits the amount of a publication that may be copied for any one module:

1. one chapter or 10% of a book
2. one article from a journal issue or set of conference proceedings
3. one short story or poem from an anthology of short stories or poems up to 10 pages long

• The CLA Licence does not cover all content. It does not cover:

1. printed music (including the words)
2. maps
3. newspapers (see further down within this section)

• Please use the CLA Title Search to check whether the publication you wish to copy is covered by the Licence.
• The CLA Licence only allows copying from a book or journal belonging to the Library or another department of Oxford Brookes. For example, the Licence does not allow:

1. photocopying from a photocopy made in another university library
2. photocopying from a photocopy supplied as an inter-library loan
3. photocopying from a book owned by a lecturer

• The number of copies made of any one item should be limited to one copy each for students on the module and one copy for the lecturer.
• All credit-bearing undergraduate and postgraduate courses which are delivered by Oxford Brookes staff are covered by the Licence. Some short courses and some courses delivered outside Oxford Brookes premises may not be covered by the Licence.

Newspapers

Providing photocopies from newspapers is covered by the Newspaper Agency Licence, not the CLA Licence. A list of newspapers covered by the NLA Licence is given below:

• Daily Express
• Daily Mail
• Daily Mirror
• Daily Star
• Daily Telegraph
  
• Evening Standard
  
• Financial Times
  
• The Guardian
  
• Independent
• Independent on Sunday
• Le Monde
  
• The Mail on Sunday
  
• Observer
  
• Oxford Times
• The Sun
  
• Sunday Express
  
• Sunday Mirror
  
• Sunday People
  
• Sunday Telegraph
  
• Sunday Times
  
• The Times
  

Providing printouts from webpages

• You may not handout to students printouts from websites unless the website gives you clear permission to do this.

Small extracts, images and quotations

• It may be possible to copy small amounts of a publication without regard to the CLA Licence. You may copy a small amount of a publication in order to illustrate a point in your teaching, or in order to criticise or make comments on that part of the publication.
• These are guidelines for how much you may copy when you want to criticise or make comments on a part of a publication:

1. From a poem of over 160 lines, 40 lines
2. From a shorter poem, one quarter of the poem
3. From a work which is not a poem, one extract of up to 400 words or several extracts, each up to 300 words, and totalling no more than 800 words

• You should always include an acknowledgement of the publication from which the copy has been made.

• There are a few collections of electronic journals which allow e-journal articles to be included in Moodle or to be printed out and given to students.
• If you want to check whether an e-journal is available in one of these collections, look it up on the A-to-Z of e-journals. If an e-journal article is available through one of the following suppliers, you may include it in Moodle, or print it out and give it to students.

1. ACM Digital Library
2. ACS (American Chemical Society) legacy archives
3. Cambridge journals digital archive
4. Sage Premier Collection
5. ScienceDirect Freedom Collection

• Each item made available to students should carry appropriate acknowledgement of the source, listing title, author, publisher and copyright owner.
• Most electronic journals are available on different terms and conditions. Unless they are available from the collections listed above, you should not make e-journal articles available to other people (for example, by including them on a Moodle course or emailing them to another person). 
• If you wish to make an e-journal article available to students via Moodle, you should link to it (either directly or by using an Aspire reading list).

Ebooks

• You should not make ebook chapters available to other people (for example, by including them on Moodle or emailing them to another person). If you wish to make an ebook chapter available to students via Moodle, you should link to it (either directly or by using an Aspire reading list).

Databases of reports, primary sources and other full text resources

• a-n The Artists Information Company
• British Library Sounds
• British periodicals
• Cochrane library
• Construction information service
• Dictionary of national biography
• Euromonitor
• Fame
• Global publishing information reports - get a password for access (Brookes students and staff only)
• Historic Digimap
• Historical texts
  
• House of Commons Parliamentary papers
• Mintel
• Nineteenth century British pamphlets (available via JSTOR)
• Nineteenth century newspapers
• Nineteenth century UK periodicals
• Oxford English dictionary
• Oxford dictionaries
• Oxford reference online
• Times digital archive

Image databases

The Library subscribes to some databases which provide images that you can download and include in Moodle:

• ARTstor - high quality art historical images
• Bridgeman education - art historical images
• British cartoon archive - cartoons from newspapers and other sources going back to the 19th century, particularly strong for politics and news coverage