For teaching staff
- Find your Academic Liaison Librarian (ALL)
- We will run training sessions, synchronously or asynchronously, tailored to your students’ needs, including
- introductions to the Library when students first arrive
- hands-on workshops to introduce subject specific electronic resources and teaching effective searching skills
- advanced information retrieval and sources for dissertation students
- avoiding plagiarism, understanding referencing and using EndNote reference management software
- We can explore with you the most effective way of embedding information literacy into your programme/module and will be happy to help you to incorporate an information skills element into your Moodle modules.
- We will train you in using reading list software and show you how to create and edit a reading list
- We can help you find the most suitable resources for your course. Recommendations for new stock should be sent in good time to your ALL, but please remember we do have to work within the confines of limited budgets.
- We can show you how to use LibrarySearch and databases for your subject
- We will attend course committee meetings to advise and update you on library developments, and to hear feedback about the library
- Wherever possible staff should try and gear reading lists to resources already available within the Library.
- Contact your Academic Liaison Librarian for help with identifying suitable resources for your reading lists. We can also investigate acquiring new resources.
Aspire is our online reading list software, and all staff are able to create and manage their own reading lists using the Aspire system.
- Aspire is designed for academic staff and is easy to use. Advantages include instantly updating reading lists from bookmarked resources you have found online anywhere at anytime, one click availability of resources on Moodle and the ability to organise reading lists any way you like including specific notes for students.
- To be set up and receive training on Aspire please contact your Academic Liaison Librarian.
- Print and video guides to using Aspire are available.
Library scanning request form (word doc). Completed scanning request forms should be sent to firstname.lastname@example.org. Please read the information below if you have not used the Library scanning service before.
- Under the terms of the Copyright Licensing Agency Licence, all scans of book chapters and journal articles for teaching purposes must be provided via the Library scanning service.
- You should only upload a PDF to a Moodle course if you know you have the permission of the copyright owner to do so. If you find a PDF available online, you should provide a link to it rather than uploading the PDF into a Moodle course. You can do this using the Aspire reading list system, or you can put the links directly into Moodle.
- The scanning service is not usually available for material accessible online to Brookes staff and students.
- Staff wanting a pdf of a book chapter or journal article for teaching should fill in a Library scanning request form (word) and send it to email@example.com. When we have completed the scanning, we will send you a URL link to the scan (within 10 working days, subject to availability). The scan is stored online in the Copyright Licensing Agency Digital Content Store.
- Please note, The Copyright Licensing Agency has temporarily amended the terms of the HE Licence to give increased access to resources during the 2020-21 academic year. This means that we are now allowed to copy up to 20% or two chapters of a book for you, whichever is the greater. This applies to books published by participating publishers only, (see a list of participating publishers) and only where no digital edition is available through commercial channels. Upon receipt of your request, we will carry out the necessary checks for you to ensure compliance with the new amendments. The changes to the licence terms are effective to 31 July 2021.
- You can put the URL link to the scan directly into your Moodle course or you can use the link in an Aspire reading list. To access the scan, you (and your students) will need to login with your Brookes number and password.
- The service will operate under the terms of the CLA Higher Education Licence.
- The conditions include:
- limits on the amount of any one publication that may be copied (per module: one chapter or 10% of a book; one journal article from a journal issue)
- only material published in certain countries may be scanned: UK, US, Australia, Canada, and other countries on the Scanning Mandate Territories list
- You may request material to be scanned which does not belong to the University but there is an extra copyright fee charged for this. The fee is about £20 for a book chapter, so we may decide to buy the book instead of paying the copyright fee. Journal articles cost between £12 and £35; we may request that the copyright fee is paid by your department.
- You may do a certain amount of photocopying to hand out to students. Check the guidelines to see what is allowed under the terms of the CLA Licence.
- Good practice guidelines: the CLA Licence is intended to broaden and enrich students’ learning experience, by enabling universities to provide greater and easier access to copyright materials than would otherwise be possible. However, this provision is not intended to be used to create collections of extracts that cover substantively the same material as a standard textbook. These Guidelines (pdf) illustrate good practice in how to use the CLA Licence to support your course.
Note: The advice in this section does not constitute formal legal advice. For other sources of guidance see the Intellectual Property Office or the Copyright User websites. The JISC Intellectual property rights in a digital world (quick guide) is specifically for universities.
Using images in teaching and classwork
Lectures, seminars and classes
- If you are delivering a lecture or seminar presentation, you may use any image to illustrate a point that you are making. You should always include an acknowledgement of the source of the image.
- If you wish to use an image which does not illustrate a point in your teaching, you should only use an image where you have explicit permission for this sort of re-use - see guidelines below on Image sources and Finding images that are free to use.
Images in the VLE
- If you use images in your teaching and you wish to make your lecture slides or teaching material available in your Brookes Virtual course for Brookes registered students, follow these guidelines.
- You must set your lecture slides in a context that makes it clear how they relate to the teaching of the course. All the images in the slides should illustrate points you are making in your teaching.
- If you provide other images in the VLE, you must relate them clearly to a particular learning activity or make it clear how they illustrate points in your teaching.
- You should always include an acknowledgement of the source of the image.
- The guidelines above are based on the legal exception of fair dealing with a work for the purpose of illustration for instruction.
Image sources for use in teaching
The sites below contain images which may be used for teaching, in the VLE and for other educational purposes. They may only be used for teaching Brookes registered students; they should not be used on open web sites or MOOCs.
- ARTstor - high quality art historical images useful for a wide range of subjects
- Bridgeman education - art historical images useful for a wide range of subjects
- British cartoon archive - cartoons from newspapers and other sources going back to the 19th century, particularly strong for politics and news coverage. Note: First-time users will need to register. To download images please first run a search. After searching, click on 'Use this image', select 'non-commercial educational context in the UK' (if appropriate), pick Brookes from the list of institutions and read and agree to the terms and conditions before proceeding. Please login with your Brookes username and password. You will then be presented with the option to download the image.
Finding images that are free to use
- If you want to find images for use on open web pages, or for MOOCs, or for publication, you will need to have permission from the rightsowner of the images.
- There are a number of images and image sites on the internet where the rightsowners explicitly give permission for their images to be reused. You may use these images under the terms and conditions set by their rightsowners. Sometimes these sites will use Creative Commons licences.
- Sites like Wikimedia Commons and Flickr contain images uploaded by contributors and often contain material that has been illegally copied. You should only use images from websites if you are confident that the person who uploaded the image is the person who created or owns the copyright in the image. Also, some non-UK websites may give copyright advice which does not apply in the UK.
- More detailed guidance is available via the Moodle course Copyright and Publication; anyone at Brookes can enrol themselves on the course, which takes about an hour to complete.
- See the following page for more advice:
- Intellectual Property Office Copyright Notice: digital images, photographs and the internet
Using film, video, DVDs and television programmes in teaching
Lectures, seminars and classes
- You may play films, video, DVDs and television programmes in lectures or seminars delivered to Brookes students.
- You may copy clips to show in lectures and seminars in order to illustrate a point in your teaching. Any clips should be short and no longer than is necessary to illustrate the points you wish to make.
- The Library subscribes to Box of Broadcasts. This service gives you access to thousands of recorded radio and TV programmes. It allows you to record programmes which will then be stored on the database. You can create clips and playlists of programmes or clips. You may use Box of Broadcasts to show programmes to Brookes students for educational purposes.
Film, video, DVDs and television programmes in the VLE
- You may include clips from this sort of material in the your Brookes Virtual courses for Brookes registered students if you follow these guidelines.
- Each clip should be short and no longer than is necessary to illustrate the points you wish to make.
- You must set the clip in a context that makes it clear how it relates to a point you want to illustrate or to a particular learning activity.
- You should always include an acknowledgement of the source of the clip.
Embedding links to film, video and TV programmes
- You may embed links in your VLE courses to videos from services like Box of Broadcasts or YouTube. If you want to embed a link to material in a site like YouTube, you should check first to make sure that the material has not been uploaded illegally. You should only link to material if you are confident that the person or organisation that uploaded the material is the rightsowner of the material.
Other uses of film and video
- You may only show film, video, DVDs or TV programmes to Brookes students in connection with their course. You must not show this sort of material to Brookes students for recreational purposes (unless you have obtained a licence which allows this).
- You must not show this sort of material to people who are not Brookes students (for example people attending a public lecture, prospective students, students' parents) unless you have obtained a licence which allows this.
If you want to record your lecture and put it on the VLE, you will need to consider the following issues.
- Your lecture capture must exclude streamed content from sources like Box of Broadcasts, iPlayer, or YouTube. If you play DVDs, television programmes or music during your lecture, you must exclude these from the lecture capture. It should be possible to use the lecture capture software/equipment to exclude copyright material (e.g. by pressing a pause button).
- You should be careful about including in your lecture capture other copyright material such as images and web pages.
- You may be able to include in your lecture capture limited extracts from copyright material if they are intended to illustrate a point in your teaching. Anything you include should be limited to what is necessary to illustrate the points you wish to make. You should always include an acknowledgement of the source of any copyright material.
- You should always inform students attending the lecture that it is being recorded. You should consider whether students attending the lecture will need to give consent to the recording.
Further information and help
- Further guidelines on Recording lectures are provided by JISC.
- See also copyright guidelines on Using images in teaching and coursework and Using film and video in teaching and coursework above.
Providing photocopies to students
The Copyright Licensing Agency (CLA) Licence allows the photocopying of book chapters and journal articles for teaching staff who wish to give students handouts under the conditions described here.
- The CLA limits the amount of a publication that may be copied for any one module:
- one chapter or 10% of a book
- one article from a journal issue or set of conference proceedings
- one short story or poem from an anthology of short stories or poems up to 10 pages long
- The CLA Licence does not cover all content. It does not cover:
- printed music (including the words)
- newspapers (see further down within this section)
- Please use the CLA Title Search to check whether the publication you wish to copy is covered by the Licence.
- The CLA Licence only allows copying from a book or journal belonging to the Library or another department of Oxford Brookes. For example, the Licence does not allow:
- photocopying from a photocopy made in another university library
- photocopying from a photocopy supplied as an inter-library loan
- photocopying from a book owned by a lecturer
- The number of copies made of any one item should be limited to one copy each for students on the module and one copy for the lecturer.
- All credit-bearing undergraduate and postgraduate courses which are delivered by Oxford Brookes staff are covered by the Licence. Some short courses and some courses delivered outside Oxford Brookes premises may not be covered by the Licence.
Providing photocopies from newspapers is covered by the Newspaper Agency Licence, not the CLA Licence. A list of newspapers covered by the NLA Licence is given below:
- Daily Express
- Daily Mail
- Daily Mirror
- Daily Star
- Daily Telegraph
- Evening Standard
- Financial Times
- The Guardian
- Independent on Sunday
- Le Monde
- The Mail on Sunday
- Oxford Times
- The Sun
- Sunday Express
- Sunday Mirror
- Sunday People
- Sunday Telegraph
- Sunday Times
- The Times
Providing printouts from webpages
- You may not handout to students printouts from websites unless the website gives you clear permission to do this.
Small extracts, images and quotations
- It may be possible to copy small amounts of a publication without regard to the CLA Licence. You may copy a small amount of a publication in order to illustrate a point in your teaching, or in order to criticise or make comments on that part of the publication.
- These are guidelines for how much you may copy when you want to criticise or make comments on a part of a publication:
- From a poem of over 160 lines, 40 lines
- From a shorter poem, one quarter of the poem
- From a work which is not a poem, one extract of up to 400 words or several extracts, each up to 300 words, and totalling no more than 800 words
- You should always include an acknowledgement of the publication from which the copy has been made.
Using library online resources
- There are a few collections of electronic journals which allow e-journal articles to be included in Moodle or to be printed out and given to students.
- If you want to check whether an e-journal is available in one of these collections, look it up on the A-to-Z of e-journals. If an e-journal article is available through one of the following suppliers, you may include it in Moodle, or print it out and give it to students.
- ACM Digital Library
- ACS (American Chemical Society) legacy archives
- Cambridge journals digital archive
- Sage Premier Collection
- ScienceDirect Freedom Collection
- Each item made available to students should carry appropriate acknowledgement of the source, listing title, author, publisher and copyright owner.
- Most electronic journals are available on different terms and conditions. Unless they are available from the collections listed above, you should not make e-journal articles available to other people (for example, by including them on a Moodle course or emailing them to another person).
- If you wish to make an e-journal article available to students via Moodle, you should link to it (either directly or by using an Aspire reading list).
- You should not make ebook chapters available to other people (for example, by including them on Moodle or emailing them to another person). If you wish to make an ebook chapter available to students via Moodle, you should link to it (either directly or by using an Aspire reading list).
Databases of reports, primary sources and other full text resourcesThe Library subscribes to some databases which allow their resources to be downloaded and included in Moodle or to be printed out and given to students. Each item included made available to students should carry appropriate acknowledgement of the source, listing title, author, publisher and copyright owner. These databases include:
- a-n The Artists Information Company
- British Library Sounds
- British periodicals
- Cochrane library
- Construction information service
- Dictionary of national biography
- Global publishing information reports - get a password for access (Brookes students and staff only)
- Historic Digimap
- Historical texts
- House of Commons Parliamentary papers
- Nineteenth century British pamphlets (available via JSTOR)
- Nineteenth century newspapers
- Nineteenth century UK periodicals
- Oxford English dictionary
- Oxford dictionaries
- Oxford reference online
- Times digital archive
The Library subscribes to some databases which provide images that you can download and include in Moodle: