Room bookings

The University permits staff to book rooms for one-off University events (for example meetings, workshops or staff training sessions). Staff are not charged for these bookings. Bookings made through the Timetabling and Room Bookings team require a minimum of 2 working days' notice.

Where a booking is made, either by an internal or external party, and a charge is applied, or the booking is for personal purposes, then a hire fee for the room will be charged to the event organiser and the booking should be processed through Oxford Brookes Venues.

An example situation may be a workshop organised by a Brookes academic department or member of staff where there is a charge for attending the workshop.

Staff can book meeting rooms via Plan and Book in TimeEdit. 

For all other rooms (for example, classrooms, lecture theatres, computer rooms, etc), please submit a Room Bookings Request Form.

If you need to cancel or amend a booking under your name, please use TimeEdit (Plan and Book > My Reservations). If you are unable to cancel or amend a booking that you've made via TimeEdit, please contact the Room Bookings team via email. Alternatively, if you wish to cancel a booking that's been made using the Room Bookings Request Form, you can request a cancellation or amendment by simply replying to the most recent email attached to the ticket.