Staff parking
All staff wishing to park at any site will require a valid permit. This includes affiliate staff and those employed indirectly by the University (e.g. cleaners, security). You will require a university email address to create a parking account to make a permit application.
Permit types with automatic eligibility are:
- Blue Badge Permits
- Medical Permits
- Those in a role that regularly requires them to work unsociable hours (i.e. arriving on campus before 6.30am or leaving after 10.00pm for more than 75% of their working week)
- Wardens
- Brookes Sport Community Members
- Motorcycles
- Off-peak.
If you or a member of your team feels they meet one of these exceptions, please email transport@brookes.ac.uk.
The first application window for permits for the academic year 2025/26 opened on 30 April 2025, closing on Thursday 12 June 2025, with all applicants being notified of the outcome of their application before the end of July 2025.
The second application window for permits for the academic year 2025/26 opened on 11 August 2025, closing on 26 August 2025, with all applicants being notified of the outcome of their application before the end of August 2025.
Permits become valid after colleagues pay their £24 admin fee and receive payment confirmation from Nexus. All permits for the 2024/25 academic year expire on 31 August 2025.
New staff arriving after the second permit application window closed will be considered in accordance with the University’s established eligibility criteria, as set out on this webpage and the Parking Terms and Conditions. This also applies to colleagues returning from extended leave. The application window for the 2026/27 academic year will open in Semester 2 of the 2025/26 academic year and further information will be provided to colleagues in due course.
To apply for a permit, you must register with the NexusPlatform. If you already have a permit you can use your existing log in details.
If you park on campus without a valid permit, a £40 charge will automatically appear in your account in the Trust Parking app (as the camera doesn't recognise your vehicle as being allowed to park).
Headington
Including Headington Hill, Headington Sports, Marston Road, Warneford and Clive Booth Student Village.
Automatic permit eligibility for Blue Badge holders, those with a documented medical condition, those working unsociable hours and Wardens.
Points-based scoring system for all other applicants. Your permit eligibility will be assessed in line with our approved scoring criteria. Further detail on eligibility criteria can be found in the Parking Terms and Conditions webpage.
Swindon
You live outside of the exclusion zone of a 45-minute public transport journey (based on timetabled schedule at peak travel times) from SN5 7XQ.
Paul Kent/Crescent Halls
Those who live outside the 5km exclusion zone at Paul Kent Hall (OX4 2WA) or Crescent Halls (OX4 2NS) of residence will be eligible, provided this is their main campus of work/office location.
As a result of the movement of teaching and library activity from Harcourt Hill to Headington for the 2025/26 academic year, colleagues will no longer be able to apply for a staff parking permit at Harcourt Hill. There is currently no charge for staff or students to park at Harcourt Hill, during peak or off-peak times. Until all remaining University activity moves, parking at Harcourt Hill will be available for commercial partners using the campus and for eligible staff and students who continue to be based at the site.
Further detail on eligibility criteria can be found in the Parking Terms and Conditions webpage.
| Permit Type | Description |
|---|---|
Standard Permit | Year-round on-campus parking for eligible full-time and part-time staff. |
Blue Badge | Year-round on-campus parking for Blue Badge holders. Exempt from daily charges. |
Medical | On-campus parking for those with a medical condition, but without a Blue Badge. |
Wardens | Hall Wardens may apply for a permit to park at the hall of residence where they reside only and will be exempt from the charge for that site only. |
Unsociable Hours Permit | Year-round on-campus parking for those required to regularly start work before 06.30am or finish after 10.00pm. |
Motorbike | On-campus parking for motorcycles. |
Off-Peak | Annual permit for parking Monday to Friday between 5.01pm and 6.59am, and at weekends. Valid at Headington Hill and Marston only. Permit is valid year on year, i.e. one year from the day you apply. No eligibility requirements but you must use your staff email address when you apply. Please note that this off-peak permit is not valid for the Headington Sports, Warneford and Clive Booth Student Village sites at Headington or the Swindon, Harcourt Hill or Paul Kent/Crescent Halls sites. Parking off-peak at those sites without paying the standard off-peak charges will result in a parking charge notice. |
Staff who want to park on any University campus or site will require a valid parking permit. All staff permits are subject to a £24 permit fee (to be paid by successful applicants only).
If your application for a permit is approved, you must pay for your permit before parking on campus
To do this:
Go to the “Applications” tab, locate the application “Pending Payments” and click on the “i” icon.
On your “Applications” page, you will now see a “Pay” button. Click on “Pay” and you will see a pop-up with the Card Payment requirement for the Application Fee.
Once you have made your payment, you will receive a confirmation email from Nexus and the permit automatically goes live.
If you park on campus before your permit is confirmed as being live, you will receive a penalty charge notice (PCN).
Daily charges for staff
Daily charges apply to all permit holders at all campuses and sites, with the exception of Blue Badge, Motorbike and Warden permit holders who are exempt.
Charges apply during ‘peak hours’ with these being between 7.00am and 5.00pm, Monday to Friday, all year round.
Headington (daily charges)
Including Headington Hill, Headington Sports, Marston Road, Warneford and Clive Booth Student Village.
These daily charges apply to all vehicles except motorbikes.
Revised daily charges related to salary bands apply:
| Spine Points | Full Day | Half Day (up to 4 hours) |
|---|---|---|
| 11 - 23 | £2.00 | £1.00 |
| 24 - 30 | £3.50 | £1.75 |
| 31 - 35 | £4.50 | £2.25 |
| 36 - 40 | £6.00 | £3.00 |
| 41 - 47 | £8.00 | £4.00 |
| 48 - 57 | £9.00 | £4.50 |
| 58+ | £10.00 | £10.00 |
Headington (week pass)
If you expect to park on campus for three or more days in a calendar week (Monday 00:01 to Sunday 23:59), you must pay for a week pass in the Trust Parking App the first time you park in that week.
This will ensure you are only charged for three days worth of parking, even if you park on more than three days.
You cannot buy a week pass retrospectively. If you decide to travel to campus four days in a week and haven't purchased a week pass on your first visit, you will be charged for four days.
Swindon, Crescent and Paul Kent Halls
Previous daily charges remain:
| Spine Points | Full Day | Half Day (up to 4 hours) |
|---|---|---|
| 11 - 23 | £0.50 | £0.25 |
| 24 - 33 | £1.00 | £0.50 |
| 34 - 47 | £1.50 | £0.75 |
| 48 - 57 | £2.00 | £1.00 |
| 58+ | £3.50 | £1.75 |
Harcourt Hill
As a result of the movement of teaching and library activity from Harcourt Hill to Headington for the 2025/26 academic year, colleagues will no longer be able to apply for a staff parking permit at Harcourt Hill..There is currently no charge for staff or students to park at Harcourt Hill, during peak or off-peak times. Until all remaining University activity moves, parking at Harcourt Hill will be available for commercial partners using the campus and for eligible staff and students who continue to be based at the site.
Permit holders can park on campus during off-peak hours (between 5.01pm and 6.59am, Monday to Friday and at weekends) at no charge.
All charges will need to be paid online or via the Trust Parking App. Please refer to the user guide on how to pay for parking.
There are three options for payment:
- Autopay - add a payment card to your account and charges will automatically be debited when you leave the car park. Please be aware autopay only works for a maximum charge of £30, if parking overnight ensure you check the Trust Parking App for further charges on the second day and pay this manually.
- Manual payment - you have 24 hours after leaving the car park to make a payment in the Trust Parking App.
- Online payment - you have 24 hours after leaving the car park to make an online payment via the Trust Parking website.
Electric vehicles will be required to have a valid permit and pay the daily charge, however they can use the designated electric car charging points on campus, subject to availability. Only vehicles which are part of Nissan Project EV are allowed to park by the Drama studio at Headington Hill.
Please note: HMRC views the University’s provision of free-of-charge charging as a benefit in kind to the user, the value of the benefit being the cost to the University of the electricity used for charging. It is therefore the user's responsibility to report to HMRC the value of electricity used.
When your application form is approved, you will see your permit on the “Permits” screen in the NexusPlatform.
Review permit details
In order to review permit details, you will need to hover your mouse over the permit record and click on the “i” icon in the “Expire” column. You can review your permit details on this screen. This includes things such as (but not limited to) the:
- site/car park you have access to
- date range your permit is applicable for, as well as the days of week/hours of day it applies to.
Edit vehicle details / add a new vehicle
Permit holders can add two vehicle registrations to their account, both on the NexusPlatform and in the Trust App. You do not need to notify NexusPlatform or the Trust App which vehicle you intend to drive to campus on a particular day. Both vehicles must be associated with the named permit holder. You must not add another staff member or student’s vehicle to your permit as a second vehicle.
To add or change a vehicle on the Nexus Platform:
- Log into the Nexus system
- From the left hand menu, select the Permit Management option.
- Select the My Permits tab at the top of the screen
- Choose the applications tab
- Select the specific application that you want to edit.
- To change a vehicle, click on Change Vehicle highlighted in blue text on the vehicle you wish to update, make the required changes and click on Submit. To add a vehicle click on Change Vehicle for Vehicle 2 details and insert the vehicle details, then click on Submit. A message will pop up on the screen to confirm that the vehicle details have been successfully updated/added.
- Don’t forget to update/add the vehicle details on the Trust App prior to parking.
Further information on this process is available on the Nexus Platform's website.