Committees and regulations

Captain packs

At the BUCS Team Captains meeting at the start of the semester 1, all team captains will receive a pack to take with them to fixtures. This will include everything you need for a BUCS fixture and features the following: team sheets, BUCS Sport Specific Regulations, Playing Under Protest forms and Player Movement. If you run out of any of these forms throughout the year then come into the Sports office to get a refill. Captains packs should be returned to the Sports office following your final BUCS fixture of the season.

Team sheets

The team sheet provided in your captains pack must be filled out on the day by the captains of both teams before a fixture. Student ID cards should also be checked at this point to ensure that all named players are members of that university. The white team sheet should be retained and stored in the captain pack in case of any dispute with the score or players who competed in the matches.

It is a BUCS requirement to input the results of a match online before midday of the next working day. Therefore, please let the sports office know your score immediately after completing your match. This can be done by texting the office phone on 07384 836 980 or emailing sport@brookes.ac.uk.

Please ensure that the text is precise and states your sport, your team, your opposition and the score for each team. Some sports may also require more information to be inputted than others e.g. game and match points in Squash or tries and conversions for Rugby Union, so please check that you have sent all the relevant information.

Affiliations and entries to BUCS competition (team and individual) are subsidised by Oxford Brookes Sport.

Information on all competitions and tournaments that are held throughout the year can be found on the BUCS website and what information you will need to be entered online will be emailed to the club email accounts or team captains throughout the year reminding you of the entry deadline.

If your club or any of your members want to enter competitions please read through the entry information on BUCS and contact the Sports office on sport@brookes.ac.uk

When the conditions of your match or competition do not adhere to those outlined in the BUCS General Regulations or Sport Specific Regulations you are entitled to complete a playing under protest form as soon as the issue arises, whether this is at the start of the fixture or during the fixture.

Both teams must sign and cannot refuse (please note that the opposition is simply signing to acknowledge that the other team have a grievance and have raised the issue). 

Please remember that if a team advises you of a situation that will affect the type of play before fixture day and you choose to still travel, then you are accepting the conditions as advised and do not have the right to play under protest.

All rules that BUCS competitions abide by can be found on the BUCS website. These include BUCS General Regulations about league management but also includes Sport Specific Regulations that may differ from other sporting competitions. If you have any questions about a rule either before the day of the fixture or whilst you are at the fixture then feel free to contact the sport specific BUCS coordinator who will be able to help with clarification.

As a member of a Brookes sports team you must adhere to the code of conduct at all times whilst on BUCS duty, both home and away.

If there are multiple teams travelling to the same destination transport will likely be organised for you and the details shall be sent to your team captain prior to your fixture. Please ensure that if the team has been allocated transport and they wish to make alternate plans to travel to a fixture then this is communicated with the Sports office. Be aware this may result in travel expenses not being reimbursed. If transport has not been arranged for the team then you have the option of either driving your own car or hiring a vehicle through the Sports office (sport@brookes.ac.uk).

Own vehicle

If you drive your own vehicle to a fixture then you will be able to claim back 20p per mile.

Train travel

If you travel to a fixture on the train then the price will be reimbursed. The original train ticket/receipt will need to accompany the claim form.

To claim expenses

To claim back expenses, you need to send your name and student ID to sport@brookes.ac.uk so you can be entered onto the system and will be sent a link via email from "access workspace" to register for online expense. The original receipt will need to accompany the claim form. Before spending your own money please check with the Sports office you are able to claim expenses for the purchase.

To be eligible to drive a hire vehicle you need to be:

• 21 years old or older,
• have been driving for 3 years,
• hold a full clean UK driving license.

If you meet this criteria you must fill out a driver license check list on HMRC website, bringing a printed copy to Brookes Sport reception along with your original license to book your assessment.