If there is a gap between your previous studies and your application to Oxford Brookes University, the Admissions or CAS team may ask you to explain how you spent that time. You will need to submit this explanation as part of your Student visa application. The UKVI routinely checks study gaps, so providing a clear explanation upfront helps prevent delays with your visa decision.
Here is a step-by-step guide to help you write a clear and effective explanation letter.
Step 1: Write a clear subject line and greeting
Start your email or letter with your details so the officer knows who you are immediately.
- Subject line formula: Study Gap Explanation - [Your Full Name] - [Student ID] - [Gap Dates]
- Example: Study Gap Explanation - Maria Garcia - ID 19045892 - Sept 2022 to Aug 2024
- Greeting: Use a polite, formal greeting like Dear caseworker.
Step 2: Explain what you did during the gap
Be clear about the dates and activities. The UKVI needs to see what you did during the whole of the period.
- Give exact dates: Write [Month/Year] to [Month/Year] for every period.
- Explain the main activity:
- If you worked: Mention your job title, company name, and 1–2 key duties. Mention that your CV is attached.
- If you cared for family or took personal time: Explain this simply (for example, "I took time off to care for a family member"). You do not need to share overly private details.
- If you did short courses or learned a skill: List the course title, institute, and what you learned.
- Important: Make sure there are no missing months between your last school/degree and today.
Step 3: Explain why you want to return to study now
Show why returning to university is the logical next step for your future.
- Connect past to present: Explain how your past degree and the experience you gained during the study gap period have prepared you for your new course.
- State your career goal: Briefly explain what career or job role you want to achieve after graduation.
Step 4: End politely and list your attachments
- Thank the team for reviewing your explanation.
- Mention any proof or supporting documents you are attaching (e.g., CV, work experience letters, or course certificates).
- End with Kind regards, followed by your full name and contact information.