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A Student visa is a visa that non-EEA nationals can apply for in order to study in the UK. It usually also allows them to work but with restrictions which both the individual and you as a manager must comply with.
NB. Any new EEA national wanting to study at the University after 31 December 2020 will need a Student visa or a Settled/Pre-Settled status under the EU Settlement Scheme. The Settled/Pre-Settled status confirms that an individual is able to remain, work (with no restrictions) and study in the UK and claim the same benefits as UK citizens permanently or for a maximum of five years depending on the type of their status. Irish citizens do not need to apply to the scheme.
Any restrictions will be made clear on their immigration documents which must always be
In general*, a Student visa holder studying a degree-level programme (or one on a Study Abroad Programme) is permitted to work for a maximum of 20 hours a week during term-time and full-time during vacation periods.
They are also not allowed to:
*Note that students on a Child student visa, who are 16 and over, and students studying a programme lower than foundation degree level, can both work for a maximum of 10 hours a week during term-time (and full-time during vacation periods). It is
rare for the University to employ students with these restrictions so please be alert when checking.
Human Resources will issue a contract of employment and within the terms of that contract it will state that hourly-paid staff must not exceed hours permitted by their Student visa. During semester time that is 20 hours per week or 10 if their
course of study is below degree level. This includes all work internally and externally to the University. Claim forms for these staff to complete and get paid for work they have undertaken have a declaration that they complete to confirm they have
not exceeded these hours and the accompanying guidance notes also detail the legal requirement to not exceed permitted hours during semester time.
All claim forms for Student visa staff are examined individually to further ensure they have not claimed hours in excess of their visa limitation and any suspected cases on non-compliance are immediately investigated by Human Resources, Student Central
and the senior management where the student is employed.
All Student visa holders student-staff submitting claims for payment are identified as such and a report is run every month to ensure hours worked do not exceed visa limits.
Student visa holders can both volunteer and do voluntary work in the UK, provided they are permitted to work and their visa must be checked to confirm this. Any voluntary work contributes to their weekly work allowance on Student visa, so any hours you give
them must not exceed their limit, either on its own or combined with other types of paid or unpaid work they are doing.
Note that the UKVI makes a distinction between voluntary work and volunteering: